ARCHIVE FOR THE ‘software-and-apps’ CATEGORY

Earlier this year Telogis launched a new mobile application 'Spotlight' at the CV Show. Kris Oldland, Editor-in-Chief, Field Service News, caught up with Sergio Barata, Telogis, General Manager, EMEA to see find out more about the application and to see how it has been received in the initial months after launch.

Telogis can often be a somewhat confusing organisation to pin down in terms of where their offering sits exactly. The easiest place to pigeon-hole them for many is simply alongside other telematics software solutions such as Microlise or their new(ish) stable mates Fleetmatics. But when you scratch the surface there is a lot, lot more to the Telogis platform that resembles much of the capabilities of field service centric solutions. Then there is the big, and growing focus on mobile.

This is something that Barata confirms when we speak commenting that the general trend for Telogis in terms of innovation in their solution across the last few years has seen "a big, big drive towards mobility enablement."

And this is really where Spotlight, the latest app from Telogis sits. As Barata explains:

"We started with some simple things [in terms of mobile applications] like vehicle inspection apps and driver behaviour coaching apps etc but what we have seen is that companies want to drive mobile adoption not just on those tactical business initiatives, we are actually seeing our customers wanting to engage less and less with most applications on a computer and they actually prefer to engage with a mobile app."

"I've certainly had this experience myself, I used to log onto my online banking on my computer all the time and now I rarely do it - maybe occasionally, for something very specific, but a mobile app will get me through about 80% of my requirement and it is just so much more convenient - and in my opinion secure because of technologies like fingerprint identifications etc."

"Our customers are going through those same experiences and creating their own similar expectations of our technologies. Spotlight really brings us a big step closer to delivering that experience."

So what exactly is Spotlight?

Barata describes it as "a mobile app that essentially brings all of the key metrics and key data for any fleet manager or operations manager into a single mobile experience." The application experience itself can split up the information it presents into all of the key areas of interest whether it be safety, efficiency, job execution, productivity, fleet utilisation etc. Which could certainly give handy at a glance insight to field service managers, especially those that are often on the road themselves. As Barata comments 'it is almost replacing the need to create automated reports and alerts and having to log into to web browsers each time you want to review some aspect of your operations."

Whilst having this information easily to hand could be of use, there is a danger that it could be useless unless configurable not only to specific organisations needs but also to specific needs based on the job function of who is using it. So how configurable is Spotlight and does it have the   same full functionality as a browser based dashboard type of tool we have become accustomed to? Is it configurable from the app or does it need to be set up online?

"Data metrics that come out of these systems can be overwhelming, there is a lot of data these days" Barata comments "therefore the key to the app being impactful and simple is that you go into the web portal and set up the configuration and essentially define the experience you are looking for on the mobile in the back end."

"A lot of the key users of our systems are typically quite operational themselves. There may be a field line manager who himself is managing 20 service techs, but has to physically be in the field himself, so is in that mobile state all the time."

 

"Having the ability for him to identify that job execution i.e knowing his engineers have hit there jobs and there planned schedules for the day, is a top priority whilst having things like driver safety, speeding or vehicle efficiency etc as a secondary priority and then having the app set up so they can the metrics that are important to them immediately as they log into the app - that is what makes it the data valuable for them. With that in mind the web portals and the solutions that we have for all our dashboards are very configurable, we have very comprehensive hierarchies and all the typical options you would expect allowing you to carve out the data for the right person. Spotlight is then a natural extension of that, that takes the concept of putting the right data directly onto the right persons mobile device."

Of course it could be argued that this is nothing particularly new and that many companies have offered such reporting in a mobile experience for a while now, Telogis are just playing catch up here rather than innovating.

 

"A lot of other companies are able to providing similar applications that are providing that sort of information, I think that is certainly true," replies Barata when our conversation turns to this point, "there are some solutions out there that offer similar capabilities, but the way we have always geared our proposition, as a full platform, means we are not just offering a vehicle centric view of the business. We have got scheduling, planning, planned-versus-actual capabilities and that similar operationally focussed metrics as well. So yes, whilst on the one hand we are providing our clients with the core vehicle metrics if that's what they are looking for, which some other companies may also do, I think the real value for someone in the operational world is more around questions like 'are we hitting our plan, are we hitting our jobs, our customer service metrics' and only with a full platform you gain that sort of insight and get that sort of view."

"The goal is to give the field management a holistic perspective of what is going on in their businesses. I doubt many are looking at safety and and speeding metrics all day, every day, I think they would take a weekly view on that, look back across the week and see who may need some additional coaching based on that insight. But the real time, angry customer, or strong customer expectation stuff where a company is deploying all of their resources, they're going to be looking at that 24/7 because that is their primary objective for everyday success."

 

The question I mentioned in the opening of this article was just how do we view Telogis? Should we see them as a provider of a fleet management tool with some field service management capabilities or a field service management tool with advanced fleet management capabilities?

Perhaps with Spotlight Telogis have answered in some way that question - as the tool allows the Telogis platform to be a useful vehicle maintenance tool (especially when aligned to vehicles provided by OEMs Telogis have partnered with) for the fleet manager, whilst simultaneously surfacing the right operational data that is important for the field service manager. Could the answer be simply that the Telogis platform is capable of being both fleet management and field service management and doing both well?

 

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Kris Oldland, Editor-in-Chief, Field Service News reports live from the Field Service Management Expo where he spoke to Susannah Richardson and Neil Jones of mplsystems about the launch of AESOP a genetic algorithm based scheduling engine...

 

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Field service appointments can be high-friction events, or strategic opportunities to engage customers and build trust. The outcome depends on whether customers, field agents, and back office support teams are informed and empowered throughout the process. Glympse, a pioneer in location services and location-powered customer experience, is teaming with Microsoft so businesses using Microsoft Dynamics 365 for Field Service can provide customers with constant, accurate awareness regarding the status of field service appointments.

The collaboration seamlessly embeds Glympse En Route, a location-powered customer experience management solution, within the Dynamics 365 for Field Service application through a new, off-the-shelf integration. As a result, end customers receive continuously updated appointment and technician visibility that culminates in a live map view of the technician's location as he travels to the appointment destination.

“Location and estimated time of arrival (ETA) management have become two of the most critical elements of successful field operations and customer interactions - whether it's for a cable installation, office equipment repair, furniture delivery or maintaining mission-critical medical equipment. Customers demand better information to help them manage their busy schedules, including visual, interactive digital engagements that fit their mobile, on-demand lifestyles. Static, one-way alerts aren't enough anymore, and service providers cannot afford to roll trucks to customers who are not available,” said David Troll, senior vice president of Sales and Customer Operations, Glympse.

 

“Our alliance with Microsoft means more field service organizations of all types and sizes, spanning industries across the globe, will have a faster, easier way to leverage Glympse location technology alongside Microsoft Dynamics 365,” continued Troll.

Jeff Comstock, general manager, Dynamics CRM at Microsoft, commented, “By working with Glympse, we're helping our customers provide their end customers even more visibility into technician location and ETA information with a custom branded web experience.”

Users of the joint solution can improve customer service and the effectiveness of field operations - and ultimately drive revenue growth. End customers get steady updates and can track the live status of a service agent, allowing them to more effectively coordinate their schedules with service providers. Prepared customers mean fewer missed, delayed or rescheduled appointments, fewer calls to customer care, efficient appointment execution and faster time to revenue. In addition, internal back office users get better operational visibility through location data, including metrics and live map views of technician teams.

How the Glympse Integration with Field Service Works

The integration package uses standard Field Service workflows to trigger Glympse En Route actions:

• End-customers receive automated periodic notifications containing a unique web link.
• This link directs customers to a web-based experience (accessible via a mobile device, browser or embedded in a customer portal) to view the ETA and/or location of their service representative. As the appointment draws closer, the status is continually updated.
• En Route uses location data from the field to provide organizations with increased internal visibility and performance metrics, helping them better manage their operations.[/unordered_list]

Installing the pre-built integration package is fast and simple. Field Service users with a Glympse license can add these capabilities by completing a simple set-up process.

More information about Glympse can be found here.

More information about Microsoft Dynamics 365 can be found here.

 

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Want to know more about Glympse? Check out our interview with David Troll filmed @ Field Service USA earlier this year here

 

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In this sample from the Field Service News webinar "5 fundamental FSM technologies" Kris Oldland, Editor-in-Chief, Field Service News puts questions to Tesseract's Kevin McNally on the topic of what we should expect as standard from a field service management system and how to ensure we get the best out the solutions we have...

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Three of the largest insurance companies in the UK and Europe have deployed FLS’ appointment scheduling software to improve service and enable efficient field service scheduling and routing of field based resources.

FLS, Fast Lean Smart, a leading provider of workforce scheduling software and mobile workforce management solutions with UK offices in Reading and Warrington, announces that three major general insurance companies have recently deployed FLS VISITOUR for workforce optimisation, appointment booking, workforce scheduling and routing of their claims assessors, including motor engineers and property surveyors, in total more than 500 field based employees.

The challenge

Insurers each operate a criteria upon which they determine when an insurance claim needs to be assessed by a surveyor, either a review of photographs at their desk or a field visit.

Some perform these assessments using employed resources, others outsource this to third-party service providers, often there is a combination of these to best cover the country and cope with ‘surge’ events, for example a flood in Devon can result in an extraordinary number of claims to be managed in that area.

The Insurers objective is to detect fraud whilst also resolving genuine claims quickly and so build a reputation for good service. Insurers use key performance indicators to monitor each stage of the process from first contact to closure but in parallel to this is the continuous need to control and reduce costs so they can offer competitive insurance policy premiums.

The business need

For each of these FLS customers the requirement was to speed up the appointment booking process to visit and assess claims and to gain efficiencies for office and field based staff. VISITOUR achieves this by enabling a central claims liaison team to instantly offer a flexible choice of time slots which are also the most cost efficient to achieve with the available field based resources (and in some cases desk based resources using images) and whilst ensuring previous appointment commitments must be kept.

The approach and benefits realisation Each Insurer took advantage of the FLS offer for a Software-as-a-Service ‘try before you buy’ pilot. FLS VISITOUR was configured and used live for a region of the country to prove the suitability of the solution and return on investment, before the choice was made to continue from pilot to rollout.

Within the first two weeks of pilot, one insurer determined as much as 50% reduction in average mileage and 2 hours a day driving time could be saved, however, for rollout the most important business objective was to give the best possible customer experience to their customer by attending appointments and closing claims sooner, therefore the settings were adjusted in VISITOUR to achieve these priorities.

 

Mobile App for real-time communication and reporting two of these insurers have also deployed FLS MOBILE which enables paper-free provision of case information, capture of assessment reports, and real-time appointment status updates.

This field information also makes it possible to track that progress is on-time, to automatically message customers with estimated arrival times, and to book new ‘same day’ appointments based on this progress – further advantages to offering market leading customer service. FLS UK Managing Director, Jeremy Squire, comments “We are very proud of the success and benefits achieved using VISITOUR by our customers. In partnership with these insurance market leaders, FLS will continue to develop the unique capabilities of VISITOUR to their advantage”.

 

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For those attending Field Service Management Expo FLS are exhibiting on Stand Q770 visit them to find out more

 

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eBECS are one of a number of Field Service Management system providers who are sponsoring at the Field Service Management Expo across the next three days.

It is one Europe’s key events event dedicated to the service management and field service industries, showcasing the latest technologies and practices from industry experts in London's ExCel centre.

As part of the Protection & Management Series, those registered to attend Field Service Management Expo will not only access to the Field Service Management Expo, but four other shows as well, including; Firex International, IFSEC International, Facilities Show, Safety & Health Expo. The Protection & Management series attracts 45,000 visitors, more than 1,600 exhibitors, and with your Field Service Management Expo badge you will have access to them all.

There will also be free education sessions within the popular Field Service Solutions Theatre returns, taking place at the heart of Field Service Management Expo 2017, hosting a series of interviews, presentations and panel debates, plus a chance to work with fellow professionals over a drink at the end of each day’s education. This theatre is the ideal place to update your core industry knowledge and view bite-sized updates and demonstrations of the very latest inventions and innovations in the Service Management Industry.

eBECS themselves are a specialist in total Microsoft Business Solutions drawing on the full Microsoft stack, including Microsoft Dynamics AX, NAV and CRM, Microsoft Dynamics 365 and Microsoft’s intelligent business cloud. However, eBECS have a particularly strong history in Field Service - having developed the unique eBECS Field Service Accelerator for Microsoft Dynamics and the eBECS Site Assessment Survey. Both these solutions are part of a complete set of eBECS IP for Dynamics 365 that extends and enhances the already powerful capabilities of Dynamics 365.

You can find out more about how these additional tools enhance the Microsoft Field Service solution by visiting the eBECS team at M615 in hall N6 across the next three days.

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mplsystems will be aiming to transform field service efficiency with new AESOP scheduling & optimisation module launching tomorrow at the Field Service Management Expo in London.

With a bold statement that the new tool will ensure 'organisations can offer rapid response to in-day jobs, provide precise slot times and manage delays, changes and overruns, all without compromising on workforce efficiency' it is set to be a highly interesting launch that could be the highlight of the expo. So Field Service News took a look at what we can expect ahead of the event...

What is AESOP?

mplsystems will be launching what has been billed as the 'pioneering AESOP scheduling and optimisation module' at the Field Service Management Expo tomorrow.

The Advanced Engineer Scheduling Optimisation & Prediction (AESOP) application combines real-time feeds, predictive analytics and flexible rules to enable organisations to manage the complexity of today’s field service. Using the latest self-learning genetic algorithms, this grant funded development builds on mplsystems’ leading dynamic scheduling engine, by providing real-time optimisation.

The module, combines real-time data feeds concerning exceptions, such as; traffic flows; the weather and job overruns, with data from deployed equipment through IoT devices.

This is then correlated with an organisation’s specific preferences, for example rules for engineer workload; regions, ideal working times and travel times, parts and skill set. These priorities are unique to every business and so allows users to configure and evolve their own rules, in order that the AESOP algorithms provide the optimum schedule for their unique scenario.

 

Today’s customers have heightened expectations - they expect an immediate response to reactive requests, precise time slots, informed communications and won’t accept delays. How does an organisation adapt without compromising workforce efficiency? AESOP provides an ideal solution, accepting new reactive requests, monitoring delays and jobs in jeopardy and calculating the optimum plan and routes in real-time.

Intelligent Real-Time Scheduling

Companies typically rely on inefficient manual, or partly automatic internal processes and are therefore unable to react quickly to the constant changes and exceptions that keep the service desk busy each day. With continuous customer requests; delays; overruns; etc, being logged at the service desk throughout the working day, staff usually spend the majority of their time rescheduling field engineers’ diaries and playing the ‘middle-man’ to keep the customer informed.

Real-Time Scheduling

Proving itself intelligent and flexible, the software solution is also able to automatically respond to basic customer queries or emergency work orders, thus minimising the repetitive workload for the service desk staff. This could lead to the company reducing the number of staff required to manage exceptions at the service desk and allow them to relocate their resources to more value adding tasks.

What does this mean for the customer?

Being able to react to requests as and when they come in, rather than back logging them, means that customers are seen to on the same day, if there is an emergency and not long after, if they in a position to wait. With a reactive service team, customers feel looked after and valued, thus improving customer satisfaction.

Intelligent Routing

The AESOP scheduling and optimisation module also calculates the most efficient routes for engineers to take between their jobs. Presenting the field technicians with detailed information about the distance between jobs, travel time and the best route to take, can save up to 80% of time spent scheduling jobs at the service desk. Furthermore, this process can help technicians get to jobs almost twice as quick as before.

The solution also ensures that the customer is automatically sent a message when the engineer is on their way and/or if they run into any potential delays.

What does this mean for the customer?

Having a system to optimise field technicians’ diaries and send out automated messages with journey and job updates, means that customers are continually kept well informed and are able to better manage their day.  Rather than having to wait around for vague half day time slots, they are now able to work around the hour within which their service visit is due. This is a vast improvement for customer experience within the service industry as the sector is notorious for delayed scheduling and ineffective systems.

Predictive Maintenance

Through the digital connectivity that comes with the IoT, devices will be able to self-diagnose problems and immediately alert the service organisation of the issue, often before the asset fails and the customer realises something is wrong. mplsystems’ AESOP module integrates these data feeds to ensure preventative visits can be scheduled in, and aligned with other visits in the local area to minimise travel times.

What does this mean for the customer?

Through the efficiency of preventative scheduling, customers’ machine downtime will reduce by over 30%. They will no longer experience any disruption, as their machine will be revitalised before it fails.

Overall

Keeping the customer connected throughout the service process and providing reactive service, the AESOP module will transform Customer Experience. Meanwhile internally, organisations are estimated to reduce their overall service, planning and administration costs by at least 50%.

 

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Find out more by visiting mplsystems at the Field Service Management Expo | June 20 – 22 | Stand N650

 

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Tom DeVroy, Senior Product Evangelist for field service management in North America, at IFS explores the relative benefits of Software as-a-Service (SaaS) and perpetual licensing models for FSM, and argues that businesses need to choose the software that meets their business needs first, then select the delivery model that best suits their business model – not the other way around.

The global field service management (FSM) software market is set to grow by more than 11 percent annually until 2020, driven by advancements in data analytics and mobile technology. As more companies select FSM software, they will have choices to make about how they license the software and where the software resides—on hardware they own themselves or in data centres operated by their software vendor or a third party.

FSM software is a vital tool for companies that operate mobile workforces. It can do everything from optimising the service schedule to ensure that the right technician is at the right job at the right time, as well as encompass the service supply chain to ensure appropriate parts are available to complete service projects. Advanced capabilities may even include complex depot repair, reverse logistics and the delivery of prescriptive maintenance information to technicians to guide them through complex service processes.

In short, FSM software enables an enterprise to ensure the efficiency of field service business activities, improve the customer experience and oftentimes increase revenue while mitigating costs.

 

Today, enterprises are much more likely to look at subscription-based Software as-a-Service model (SaaS), with the solution hosted off-site in the cloud. According to Gartner, more than 80 percent of software vendors will change from traditional licenses to subscription-based by 2020. But even if subscription pricing makes a lot of sense to a software vendor, it may or may not make sense to the software buyer depending on their needs.

Perpetual licenses attractive long-term

Up until the internet and broadband connectivity became a central component to most businesses, software was sold by default on a perpetual license basis. Purchased through a one-time license fee, the solution can be run either on a company’s own hardware or private cloud. The cost of the license is paid up-front and allows businesses to own the software outright with the rights to use it indefinitely, even if ongoing maintenance and support contracts are discontinued.

A company can provision software sold through a perpetual license on their own servers and support it with their own IT personnel. Or they can place it in a private or public cloud run by a third party vendor, including their software vendor.

Running software in the cloud allows a company to outsource common IT administration tasks while ensuring the server capacity can scale effortlessly as increasing user count or transaction volume demand. Cloud provisioning can also be attractive for FSM software because it can make it easier to access in the field.

The attraction of the subscription model

Software sold via subscription-based SaaS is also provisioned in the cloud. But unlike a perpetual license, the software is paid for typically through a nominal start-up fee to cover implementation and a monthly fee, generally on a one to three-year contract, rather than an up-front lump sum for permanent ownership. This is beneficial as the expense may be assigned to a given department’s expense budget because SaaS tends to involve a smaller up-front investment, below the normal threshold for a capital budget spend.

The lower up-front investment of SaaS also makes it attractive for businesses looking to start with a smaller footprint in FSM software that they can grow over time.

 

Organisations can implement an FSM solution in a single division or office as a proof of concept, perhaps limiting the scope of the initial implementation. When starting with a small number of SaaS users, businesses should always plan for the implications and costs of a wider implementation so the solution can be easily scaled across a broader number of users when needed.

Address the Service Lifecycle

A field service software buyer should prioritize their specific requirements first before looking at deployment models and license methods. It is important to remember that regardless of whether the FSM solution is purchased through a perpetual license or by subscription, FSM software will always fall short if it does not address the entire service lifecycle.

Beyond scheduling, dispatch and field mobility, there are many areas of field service applications should include to drive substantive value. Automated call handling, routing and dispatches are important to optimize call center functionality and day-to-day tasks, while traceability systems and spare parts management can give complete control over supply chains - keeping businesses safe and compliant.

Reverse logistics is another key requirement for businesses dealing with complex repair environments, as is project management for instant communication with remote personnel out in the field. Strong support for serialization will ensure compliance in regulated industries and support recalls when necessary.

Flexibility First

Another important thing to consider is the timing of software updates. Even when field service management is purchased through a subscription-based license, your business should always maintain control over when you upgrade to new versions.

There are many SaaS-based FSM products where the supplier will dictate when an update will occur. This could happen in the middle of your busiest season when adjusting to a new version of software would be too time-consuming.

 

Businesses need a solution that works around them and their operations, not the other way around. SaaS deployments ought to deliver pricing convenience, reduce potential downtime by hosting software in an ITIL environment, and reduce the level of effort required to manage the solution.

Having the option to choose if owning the software outright on a perpetual license, or acquiring software through subscription, is a benefit to a potential buyer. Rather than the vendor dictating your IT infrastructure and license acquisition, it gives you the customer the flexibility to choose what is best for your organisation. If a software vendor is committed to giving you control over your software environment, they will offer you this flexibility.

Software first

Whether businesses choose a perpetual license or SaaS field service management software, the focus must always be on the FSM solution and that it matches all of the key business needs. Only then can you choose your delivery model. With a fully optimized FSM solution available on both models, businesses can make sure their field service can meet specific needs, now and in the future.

 

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Award-winning providers of field service management software, mplsystems, will be exhibiting at the recently rebranded Field Service Management Expo this June on stand N650.

From their intelligent real-time scheduling, parts management and mobile app software, to their service management CRM and contact centre solutions, many top manufacturing and service companies across Europe, have successfully trusted them to transform their efficiency and customer experience.

Recognising that the customer needs to be the focal point of every field service business, mplsystems’ software places customer experience at the centre of its functionality. Via self-service and multi-channel communications, the customer is kept informed and can interact through their channel of choice. With an intelligent scheduling engine, companies are also able to respond to customers more quickly with precise time slots, without sacrificing workforce efficiency.

New technology launch

mplsystems will also be using the expo as the platform to launch their pioneering AESOP scheduling module.

Using the latest genetic algorithms to provide real-time scheduling, this software will ensure that businesses can be responsive to customer requests in real-time, whilst managing changes and delays without compromising on workforce efficiency. This grant funded development builds on mplsystems’ leading dynamic scheduling engine. See how you can better manage the complexity of your field service operations at Stand N650!

 

Presentations and discussions

Throughout the course of the Expo, their CEO, Paul White, will be delivering a talk session on Minimising Downtime, IoT & Proactive Maintenance. Todays’ customers have heightened expectations, in that they expect responsive service and are much less accepting of any unnecessary downtime. This session addresses how organisations can look to adapt from a reactive to proactive and preventative maintenance model. White will also discuss how unforeseen delays, overruns and changes can be best managed in real-time, without adversely impacting service delivery.

Jon Meredith, mplsystems’ Business Development Director, will be delivering a talk session on Delivering Customer Experience in Field Service. Digital connectivity has changed the way customers perceive field service and has raised their expectations of responsiveness, communications and First-Time-Fix rates.

This session will explore how organisations are using self-service and other communication tools to improve Customer Communications. Meredith will also discuss responsiveness to customer requests and how organisations can better manage changes, delays, overruns and precise time slots in real-time, without compromising workforce efficiency.

 

mplsystems will also be taking part in one of the discussion panels during the Expo this year, exploring the topic of the Ageing Workforce. Panellists; Paul White, CEO at mplsystems; Hans van den Heuvel, Operations Director at Canon Europe and Tom Mills, Business & Field Manager at Concept Resourcing, will evaluate the impact of using Artificial Intelligence (AI) to capture and disseminate knowledge, while tracking the evolution of the field service engineer.

Join mplsystems, Field Service News and a number of other key providers to the field service sector on 20 – 22 June at London Excel, to discover the latest field service technology that can transform your scheduling, service efficiency and customer journey, whilst enjoying a packed three days of thought provoking service management discussions.

 

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mplsystems activity overview

• mplsystems | Stand N650
• Talk Session | Minimising Downtime, IoT & Proactive Maintenance | Field Service Theatre | Tuesday 20^th June | 14:10 – 14:40 | Paul White, CEO, mplsystems
• Talk Session | Delivering Customer Experience in Field Service | Field Service Theatre | Wednesday 21^st June | 13:40 – 14:10 | Jon Meredith, Business Development Director, mplsystems
• Panel Discussion | Ageing Workforce | Wednesday 21^st June | 11:00 – 11:30 | Paul White, CEO, mplsystems, Hans van den Heuvel, Operations Director, Canon Europe, Tom Mills, Business & Field Manager, Concept Resourcing[/unordered_list]

 

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