ARCHIVE FOR THE ‘software-and-apps’ CATEGORY

Arcus FM, a leading facilities management and service provider has successfully deployed Aeromark’s Mobile Document Manager Technology and reported immediate return on investment from day one of implementation.

Document Manager, which is an add-on module for Aeromark’s Optimatics Software product, has transformed the way Arcus conform with health and safety requirements, as management teams have complete control over all documentation such as health and safety manuals, operating procedures, product manuals and more.

“Our previous paper based system was reliant on manual input from field teams, which resulted in a considerable amount of lost time in the field, as documents were not up to date or often misplaced in engineers vans. We needed a system where engineers could quickly access documents on the move and approve automatically”, said Parag Gogate, Head of Programme Management.

Aeromark’s Document Manager is designed for document libraries, accessible by skill set with full change control, allowing administrators to review, approve, modify and distribute documents to the mobile workforce via their mobile device. “This system ensures the most up to date documents are shared across the company; which results in greater efficiency, increased productivity and job satisfaction as technicians are now confident that they have read the correct document”, said Parag.

 

“We find this systematic approach to operating much easier and can effortlessly comply with business processes and health and safety requirements as we now have the ability to undertake a number of checks and if a particular technician hasn’t read a new document, they will not be allowed to proceed until they have. Furthermore this has negated the need to have printed documents and folders on technician vans resulting in cost savings and effort to get them printed and made available”, said Sam Holmes, HSQE Director.

‘‘Aeromark have been really open to working with our needs as a business and have helped us unravel ideas and concepts into workable solutions. We continue to work with them to further develop our dynamic risk assessment process which will enable us to have a solution that integrates operations and safety in a way that doesn’t hinder productivity but ensures consideration of safety is at the core of everything our people do. This can only result in safer working environment for our Colleagues and our Customers’, said Parag.

Arcus FM’s investment in Document Manager has been essential to the efficiency of their service operations which enable the company to improve the service provided to their customers and the data given to their colleagues.

 

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What happens when two IT giants using different versions of Tesseract’s service management software decide to merge? In 2015, IT solutions provider XMA found out by embarking on a major systems amalgamation with Alan Sugar’s company Viglen.

In late 2013, Alan Sugar, business veteran and star of hit BBC TV show The Apprentice, decided to sell major PC builder Viglen to XMA’s parent company, Westcoast Holdings. Westcoast took the decision to dissolve Viglen as a corporate entity but allow the Viglen brand to endure as part of XMA.

XMA uses Tesseract’s service management software to govern its print services division, namely the installation and maintenance of printers and photocopiers under tailored, all-inclusive printing and copying contracts. Viglen uses Tesseract’s software to manage the production of its PCs, as well as all warranty and maintenance contracts offered with them. At the time of the takeover, XMA and Viglen were using two different versions of Tesseract’s software, both of which were out of date.

A skill set overlap

As the two companies came together, XMA realised that it now had two customer service desks with a major skill set overlap. One was at the XMA head office in Nottingham. The other was at the former Viglen head office in St. Albans, which has remained the centre of operations for Viglen PC production and maintenance since the takeover. (Famously, it’s also where the BBC films the ‘walk of shame’ sequences on The Apprentice.)

“In terms of dealing with customer support requests, we found that our agents in Nottingham were using the same skills as our agents in St. Albans,” says Vaughan Tyas, IT Manager at XMA. “The problem was having two very different Tesseract systems to look at. We decided that we needed to rationalise this so that agents in both locations could take calls for printer maintenance and PC warranty and maintenance.”

 

This was the main reason why XMA saw fit to merge the two Tesseract systems and bring all the data for XMA and Viglen under one umbrella.

A step up from the old systems

As a result of the Tesseract merge, XMA still has two service desks across two sites, but they share a unified service management software system. Each site now uses a single toolset to record calls, diarise and dispatch engineers, dramatically improving efficiency.

Furthermore, XMA was able to upgrade to the latest version of Tesseract’s Service Centre, SC5.1. Previously it was using SC5, while Viglen was using the much older SC4.2. The upgrade to SC5.1 has brought a range of improvements, including enhanced task automation and a new user interface with simpler navigation. Unlike previous versions, SC5.1 is also completely browser-independent, allowing users to run the software on any browser on any device.

Still, the biggest benefit for XMA is the Advanced Program Interface (API) that comes with SC5.1. Previously, Viglen was relying on a variety of bespoke mechanisms to allow Tesseract to communicate with other Viglen systems and pieces of software. These mechanisms were created by Viglen using old, inflexible technology and could not be developed or evolved. This restricted the company’s ability to upgrade its service management software and was largely the reason why Viglen was still using SC4.2—originally released in 2001—at the time of the takeover.

 

These outmoded systems integrations have now been removed and replaced by the flexible, Tesseract-supported API that is built into SC5.1, which means all the integrations are maintained in-house by Tesseract.

“The new API is so much more versatile than the bespoke integrations we had before,” says Vaughan Tyas. “It means we’re no longer in a cul de sac if we need to upgrade again.”

What were the challenges?

The biggest challenge XMA faced when embarking on the Tesseract merge and upgrade was dealing with the data from the two systems. In particular, each system had different serialised product and service codes for the same actions. These codes needed to be the same in order for XMA to use SC5.1 as one unified system.

To accommodate, Tesseract was able to implement a data translation algorithm to synchronise the codes and bring the two systems in line with one another.

How have things improved? 

Now that the systems merge and upgrade is complete, XMA has seen a substantial rise in operational efficiency and productivity.

Staff are no longer working two systems, dramatically cutting back on time and manpower, and the company doesn’t need to over-resource to make sure it has agents who know how to use each system. In addition, SC5.1’s new and improved functionality has made a number of the company’s processes quicker and easier.

 

“The other good thing is that for our agents, it’s just business as usual,” says Vaughan Tyas. “The implementation was smooth and the training was easy, because they were all so familiar with the previous Tesseract systems—and SC5.1 is even more user-friendly than those were.”

 

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Manuel Grenacher, CEO Coresystems takes a look at how crowdsourcing could potentially be a revolution in delivering field service as and when it’s needed...

Imagine a customer calls your customer service line and says he has a problem with his router. He wants someone there to fix it, and he wants them there yesterday. They’re upset because they’ve called your office several times for the past few months requesting service.

Your dispatcher tells the customer that the next available appointment is in two days. Your customer starts screaming at the dispatcher saying that it is unacceptable to have such a long wait time for an appointment.

In a world where a ride can be ordered on demand and Amazon will deliver almost any product you want the same-day you order it, customers’ expectations for the type of service they want to receive from businesses continue to grow more demanding. And timeliness and flexibility often come high on the list of customer desires, even if field service companies did not initially consider these things to be customer priorities. Since field service customers’ hopes are now through the roof, there should be a new way of delivering on-demand field service to meet those high expectations.

Creating an enjoyable customer experience is important for the success of any field service business. To create this experience, field service organizations must prioritize coming up with strategies to deliver instant service that’s fast, personal and predictive.

Service should be more predictive

Gone are the days of waiting around for machines to break, then sending field service workers to the rescue at the next available appointment time. Because of IoT sensors and smart machines, preventive and predictive maintenance are what customers want. Field service workers should be able to predict machine failures and stop problems before they occur, therefore preventing downtime. The pros of predictive maintenance are numerous.

A study conducted by the U.S. Department of Energy, found that predictive maintenance results in a 35% to 45% reduction in downtime and a 20% to 25% increase in production within the oil and gas industry.

Field service software enables predictive maintenance by collecting and analysing data so service visits can be planned ahead of time.

Predictive maintenance means no more unnecessary truck rolls. Service appointments are scheduled only when needed; at times when a machine has been predicted to fail.

On-demand field service workforce

No matter how an organisation decides to enable predictive maintenance, predicting service needs to be accompanied by a scalable workforce. In order to dispatch field service workers on demand, companies can use crowdsourcing platforms like Mila. The company builds service crowds of pre-vetted, trusted, and qualified technicians who are ready to provide service at a moment’s notice.

For example, Swisscom, a major telecommunications company, is already using this external on-demand workforce consisting of vetted individuals (Mila Friends) and professional service providers (Mila Pros) to help customers with setting up their Wi-Fi, troubleshooting or explaining new products. Having these kinds of workers means they can give customers service that is quicker and more flexible.

The Mila Crowd is most often active in the evening during the week or on the weekends, outside of regular office hours.

More flexible and faster service

In the past, companies have relied on dispatchers to fill their technicians’ schedules with appointments for the day or week.

However, this type of scheduling means all of your workers may be booked up if there’s a spike in problems or customer requests at a certain time. Additionally, if there are certain times of year that are more demanding for your business than others, this style of dispatching can cause long customer wait times for appointments.

By using an on-demand workforce, companies can react to customer requests more efficiently. Workforce-as-a-service also means field service organisations can save money, since they are able to scale their services without having to invest in hiring and training new full-time employees.

Provide more proactive service

Have you ever been at a restaurant and needed a napkin, silverware, or ketchup to eat your food, only to have your server appear out of nowhere and deliver those items? How amazing does it feel to know your server anticipated your need and gave you something you wanted and needed without you having to ask for it?

Customers now prefer service that stops problems before they occur. By implementing preventive and predictive maintenance, companies are no longer just being reactive. Being proactive means offering individualised service and personalised help to customers with consideration for their specific needs.

It also means customer engagement is higher since companies no longer have to wait for customers to come to them with a problem. Field service workers can monitor IoT-connected sensors and smart machines send notifications when a failure is going to occur.

Being proactive, rather than reactive is a better way to run a field service business in today’s market. And workforce-as-a-service makes this possible.

 

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Despite different operating models, companies from all over the globe can benefit from an aggregated approach to field service mangement writes Marne Martin, CEO ServicePower

We know that differences exist country to country, industry to industry, company to company.  One of the benefits of working with some of the largest brands in the world is that you get a great feel for the latest trends and best practices.  You also get a front row seat in watching academic strategy and real world operations collide.

A great example of this is corporate moves toward global applications and business management platforms.  Sure, the philosophies and strategies behind the initiatives are sound but they can sure conflict with reality….big time.

Take the US and UK as an example.  Both are English speaking nations with many similarities in culture, religion, music and brands.  However, pick a service and industry – managing OE warranty or extended service contract fulfilment for white goods.

 

The US relies predominately on independent service contractors, requiring at least 1,500 a 5 hour difference across time zones. This requires greater network management and field leadership, and call centre coverage and software to manage a wide range of brands, products, skills, selection, and status updates. It also requires a robust claims adjudication software that is highly efficient at preventing fraud and overpayments but easy enough to manage efficiently and pay claims quickly.

The UK is vastly different. With 1 time zone, it requires only 50-200 contractors, and fewer when manufacturers employ technicians.

Improved response time and greater efficiencies have pushed the industry to adopt what ServicePower calls a ‘mixed labour model’ wherein ‘job sources’ like manufacturers, service contract administrators, retailers, and even insurance companies, utilise some percentage of contracted labour, in addition to employed labour, to deliver upon customer commitments.

In a perfect world, those job sources deploy technology to manage the contractors, intelligently determine if an employed field resource or a contracted resources is the best option (based on parameters), dynamically dispatch the highest ranked contractor, secure job updates, adjudicate claims for services provided and finally, pay the independent contractors, and get feedback from the customer.  This model varies by industry and local parameters, but can work to drive value for both customers and field service organisations the world over.

In North America, those job sources, let’s call them manufacturers for simplicity’s sake, have consolidated all jobs which require independent contractor delivery onto aggregated software platforms, like our own ServiceOperations. Aggregation onto a common platform leads itself to additional economics of scale and advantages to drive the customer response times and productivity measures that enable a field service operation to be efficient.  This is much more than a mobile dispatch platform.

In that aggregation model, the job sources dictate that all contractors performing work on their behalf are first credentialed, and then invited to set up profiles- the who, what, where and when they can deliver services, then receive and manage work orders and finally file claims on a single software platform.

 

This dramatically streamlines contractor and warranty management. For the contractors, this aggregated approach also increases adoption and reduces overhead costs because a high volume of their daily workload comes from a single platform, which in many cases is integrated with the field service management software they use to manage their own operations.

ServicePower has even gone so far as to offer an end-to-end, cloud based field service management software, NEXUS FS^TM, already integrated with ServiceOperations, to further streamline contractor operations. We also provide Optimization on Demand^TM, enabling contractors to maximize the productivity of their field representatives, much like large enterprises do with our ServiceScheduling product, on demand, rather than in real time.   So the effect is very much a ‘push’ to the platform from the party responsible for paying for the service.

In the UK, the model is slightly different.

Those same manufacturers, that meet their obligations in the UK generally through the retailer or service contract/extended cover providers, typically have a high percentage of employees to perform ‘branded service’. So, whereas in the US, the manufacturers have forced aggregation onto the marketplace, pushing work to contractors, in the UK, the manufacturers are on the receiving end of work from multiple job sources, in multiple different ways.  However, manufacturers suffer from the same inefficiencies and increased overheads based on dealing with faxes, emails and numerous home-grown dispatching systems, as the third party contractors suffered from in the US till the early 2000s.

 

Regardless of the differences in each country’s model, this same fundamental aggregation model has immense value to the UK market, perhaps ever more related to filling capacity in employee bases. Consolidation on to innovative platforms that are easy to use has real value for continued growth in adoption by the field service industry.  For job sources dispatching service on a particular branded white good, the manufacturers have begun to dictate that all work orders come through a single platform, ServiceOperations.  And this can be expanded to other product segments, whether home health care equipment, IOT sensors, electric car rechargers- you name it.

The aggregation model works because a single integrated software enables the manufacturer (or retailer or third party administrator) to receive, confirm acceptance, provide status updates and in cases where they require supplemental contractor coverage, dispatch work to their own preferred independent contractors, paying for services rendered.

This model is a very much a push to the aggregation platform from the party responsible to the consumer, and not necessarily the obligor.

The true benefit of an aggregated dispatching model is the ability to aggregate work orders or jobs from a variety of sources, improving operational efficiencies and reducing costs, for every member of the service delivery chain, from the job source, the retailer or extended cover provider in the middle, to the consumer at the end.

 

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Kirona a leading field service mobilisation company, have announced it has been selected as a G-Cloud 8 Digital Framework supplier.

G-Cloud 8 is the latest version of the framework agreement from the Crown Commercial Service (CCS) which supports the UK Government’s policy to centrally manage the procurement of common goods and services through an integrated commercial function at the heart of government.

The G Cloud Framework can be used by organisations across the UK public sector including central government, local government, health, education, devolved administrations, emergency services, defence and not-for-profit organisations.

 

“We are delighted to have been awarded G-Cloud 8 supplier status by the Crown Commercial Service,” said Neil Harvey, CTO at Kirona. “This is testament to the strength of our offering and the quality of our team. The G-Cloud framework provides government organisations with the ideal marketplace to purchase high quality, cost-effective services. We are looking forward to new opportunities presented by the framework and to helping more government organisations improve their productivity and service.”

As a G-Cloud 8 Digital Marketplace approved supplier, Kirona will offer software as a service, including its Job Manager mobile application to enable delivery of data and services to field resources to carry out their job efficiently, eliminating paperwork, speed up job completion and support data capture on a range of platforms and devices. Kirona’s Xmbrace Dynamic Resource Scheduler provides intelligent appointments and dynamic scheduling of resources or assets.

 

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Find out more about Kirona in the Field Service Directory

 

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ClickSoftware, a leading provider of field service management solutions for the enterprise, recently announced that Aragon Research, a technology-focused research and advisory firm, has recognised the company as a 2016 Hot Vendor in the Internet of Things (IoT) category.

Each year, Aragon Research selects Hot Vendors -- across multiple industries -- that continue to push their respective fields' boundaries into new ways of experimenting with techniques and strategies to improve business. ClickSoftware was one of five selected in the category of IoT.

ClickSoftware develops software for use by the field service industry, to maximise productivity and improve customer service. Its software contains advanced decision-making algorithms that helps managers optimise business practices, complete more service calls per day, and arm field service professionals with the information they need to delight customers. Aragon Research recognised ClickSoftware, an early adopter of integrating IoT functionality into its platform, for its ability to go "beyond the current approach to field service" and traditional scheduling functionality.

 

"The rise of IoT is forcing change in business models, and the Field Service industry is no exception as the need to make all workers productive is the current business imperative," said Jim Lundy, founder and chief executive officer, Aragon Research. "ClickSoftware is innovating by leveraging IoT to deliver a solution that's truly impactful and helping solve some of the most sophisticated service challenges today."

"We are honoured to be recognised by Aragon Research as a Hot Vendor in the Internet of Things category for 2016," said Tom Heiser, chief executive officer, ClickSoftware. "Our inclusion in this report validates our commitment to providing the most advanced Field Service Management solutions on the market and demonstrates that our technology is instrumental in advancing the power of IoT in the field service industry."

 

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Find out more about ClickSoftware in the Field Service Directory here

 

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Aeromark, one of the UK’s leading Service Management Systems, has announced it has successfully completed a full integration of its Optimatics Service Management Software with Wolseley UK as part of its unique “Smarter Parts” module.

Optimatics offers a complete Software-as-a-Service (SaaS) solution specialising in the Domestic Heating, HVAC and Refrigeration Sectors, which covers everything from managing assets and planned service schedules through to dynamic real time scheduling and Engineer Mobile Apps on one simple to use web based software suite.

As the UK’s leading supplier of plumbing and heating products, Wolseley UK is spearheading the development of electronic solutions which redefine the customer experience - helping them to save time, money and hassle through more efficient management of their workflows.

Combined, the systems provide a transformational offering in supply chain optimisation both in terms of operational improvements and also cost savings.

 

On receipt of a service call, Aeromark’s new “Smarter Parts” module springs into action immediately, identifying the Asset and Serial number and matching common faults with previously ordered parts for the same model. It dynamically schedules the best Engineer to the Job based on their route and instantly sends all the relevant information to their mobile app. Once on site, the Engineer has instant access to the pertinent technical information using PartsArena from Infomill.

They can view exploded diagrams of the make and model, and easily identify and select the parts required by simply clicking the diagram’s hyperlinks. The Aeromark system then checks live stock levels at all Wolseley UK branches and customer vans in the vicinity in real time. Having carried out an automated approval process, the system orders the part for either immediate collection or delivery depending on the forecast travel time.

This seamless, end-to-end process removes a considerable number of unnecessary touch points, improves first time parts identification, cuts down on revisits and considerably improves the customer experience.

 

Roger Marks, MD of Aeromark said: “This integration enables Aeromark to provide a more powerful solution to some of the biggest challenges to field service operations – getting the right parts, to the right place, in the optimum time. We are now even able to forecast delivery times for the more obscure non- stock items and optimise dynamically whether the Engineer should collect or order for delivery based on daily workload and travel times”.

Jeremy Maxwell, Multichannel Director, Wolseley UK said: “We are leading the way in developing new digital workflow solutions for our customers which can dramatically improve their efficiency, drive down costs and improve their service levels. This partnership with Aeromark and Infomill has created a market-leading digital platform that could be used by many customers operating at scale in the heating, HVAC and refrigeration space. By delivering accurate real-time information direct to the engineer, enabling faster decision-making and processing of orders, and enabling this to happen on customers’ own systems we’ve made Wolseley UK even easier to do business with.“

Jonathan Ralphs, CEO of Infomill remarked: “Infomill are proud to be partnered with Aeromark and Wolseley UK. This ground-breaking integration will really boost efficiency and improve customer service.”

 

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IFS Applications 9 selected as the new finance and service contract management system for JLA’s growing business in an agreement valued at £1million

IFS, the global enterprise applications company, announces that JLA, one of the UK’s leading suppliers of commercial and industrial laundry and catering equipment , will implement IFS Applications™ 9 for its entire operation.

IFS Applications 9 will provide JLA with an advanced system to manage its customer contracts by encompassing service contracts, rental and asset management, as well as full financials, purchasing, inventory, and production control in one centralised system. Once implemented, JLA will be able to control and improve the quality and efficiency of its service to clients.

 

James Greenman, JLA Chief Information Officer commented “IFS Applications 9 was selected because it not only meets JLA’s current needs, but it is agile enough to adapt to changing requirements, laying the foundations for a long-term strategic relationship. The project will begin immediately and is scheduled to go live in the second quarter of 2017”.

“It’s great to be working with such a customer-focused and growing company,” IFS UK Managing Director Paul Massey said. “Our work with JLA demonstrates our strength in helping service-centric firms effectively manage business and we look forward to a long and successful partnership.”

 

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ServicePower Technologies Plc a provider of workforce management software, recently announced the launch of ServicePower Unity, an integrated, cohesive mobile workforce management software product providing field service enterprises with the capability to manage the complete service cycle from entitlement and work order management, schedule and route optimisation, 3^rd party dispatch,  field mobility, claims processing and business intelligence, in a SaaS deployment.

ServicePower Unity combines all of the components of our mobile workforce management platform into a single, integrated SaaS offering, based on a per user license fee.

Unity provides all of the elements of ServiceScheduling’s real time, unlimited intra-day schedule optimisation, or Optimization on Demand^TM, with ServiceOperations and NEXUS FS^TM, enabling clients to manage, dispatch and adjudicate claims from their third party contractor networks, while providing the field service management functions to those same third party contractors needed to improve their own productivity and customer satisfaction rates.

 

All of this is combined with enterprise mobility for both the employed and contracted workforce, and robust operational and business intelligence, ServicePower Unity enables ServicePower to meet the needs of every member of the field service ecosystem, regardless of size or workforce model, in the cloud, for a single fee, while delivering a higher overall ROI than seemingly competing software.

Marne Martin, CEO, ServicePower, stated “This is an exciting launch for ServicePower.  Our mobile workforce management software platform has always provided intra-day route optimisation, contractor dispatch and claims management, enterprise mobility, business intelligence, and with the launch of NEXUS FS^TM and Optimisation on Demand^TM, new SaaS field service management software and optimisation as a service, we’ve delivered our platform on premise, hosted or as SaaS.  ServicePower Unity brings all of the components together, in a SaaS model, at a single low cost, such that any sized field organisation can take advantage of the same productivity tools, improving operations and the customer experience, while achieving real ROI on their investment  ServicePower continues to lead innovation in the field service management market, now offering the most complete, wholly configurable mobile workforce management software on the market, all as a true SaaS product.”