These are undoubtedly unprecedented times, which have caused important changes for field service companies and the way they manage work with their custom field service software, like Synchroteam

Now that we’re already in mid-2020, it’s time to take a look back at the past six months and analyze the top trends in field service. A necessary time to take a break, reflect on what has happened so far and foresee possible effects on the remainder of 2020.

 

THE IMPACT OF COVID-19 IN FIELD SERVICE

Like it or not, COVID-19 is the main character in this year. The pandemic seems to be under control in some countries while some others are still facing a terrible battle against it. No matter what the current situation is in your area, the truth is that coronavirus is here to stay, at least for the time being - or until we have a reliable, safe medical treatment or vaccine.

The sanitary emergency has caused a huge impact across all industry sectors, of course and including field service. What’s more, the effects of these disruptions are expected to be deep-reach and long-term. It’s just something not even the most advanced custom field service software could have predicted.

We’ve already talked about how field service companies like yours can adapt to the new situation we’re living in 2020. In previous posts, we’ve covered important points such as keeping your technicians and customers safe, allowing working from home whenever possible, and making the most of the features included in your custom field service software to digitize all sorts of tasks.

The main takeaway of these articles, also considering the impact COVID-19 is having in the industry worldwide, is that now technology is more important than ever. While we’ve always defended the idea of a technology-based field service company, adopting the appropriate custom field service software right now can help your business communicate, operate and work through the coronavirus crisis without losing too much along the way.

 

IMPROVING OPERATIONS IN FIELD SERVICE

Another key element for field service companies in 2020 is optimization, especially when applied to daily tasks such as scheduling and team dispatching. Besides, these are precisely two areas in which the usage of a custom field service software can be more helpful.

When you rely on people’s memories (or just the good old pen and paper), you’re prone to mistakes. You don’t even need to be running a large company; a medium-sized team is already complicated enough to try to manage it on your own.

A proper custom field service software application can be the perfect ally in task scheduling and team dispatching. It helps you automate the whole process, thus making a better use of your time. And the more tasks you can fit in in your work hours, the more money you make - it’s as simple as that!

 

INVESTING IN TECHNOLOGY TO IMPROVE RESULTS

It’s not just a question of using a custom field service software in your company. In general terms, technology can help you improve many aspects in your daily business. And with the coronavirus pandemic, it has become even more important.

The adoption of tech solutions in field service means also, for instance, using mobile devices to access necessary information about your customers anytime, anywhere. Or making use of GPS devices in your vans to plan the best route to the next job - saving both time and fuel. 

And what about technology in COVID-19 times? Well, think about being able to assess a customer’s HVAC installation in a video call, or sending your invoices via email in order to maintain social distance. Little changes in our daily working routines that may as well save lives!

 

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Further Reading:

• Read more about Digital Transformation @ www.fieldservicenews.com/digital-transformation
• Read more about Field Service Software @ www.fieldservicenews.com/field-service-software
• Read more about Managing the Mobile Workforce @ https://www.fieldservicenews.com/managing-the-mobile-workforce
• Find out more about Synchroteam @ www.synchroteam.com
• Follow Synchroteam on Twitter @ twitter.com/synchroteam

 

In an article submitted by Synchroteam, we look into the advantages of the humble mobile phone. It's more important than you realise...

 

 

They say the best camera is the one you always have with you - and nowadays, this is probably your mobile phone. The same could be applied to the tools you use at work on a daily basis. Whether you’re a maintenance worker, a telecommunications engineer or an HVAC technician, there are probably a bunch of tools that you always need to have at hand. The ones you couldn’t go out in the field without, the ones that make your work easier. Well, guess what: your phone could be one of those.

Going mobile is probably one of the smartest changes you can apply to your field service company. It usually means being able to maximize productivity, and has a positive impact both on your workers and your customers. Nowadays technology can help companies thrive in many different areas of industry and commerce, and the field service sector is no exception.

 

Advantages of mobile workforce software

One of the first advantages you’ll notice when taking the leap into mobile is a dramatic improvement in communication. Technicians are now able to access any necessary information anytime, anywhere, right from their devices. They can check the customers’ job history, check if there’s stock of certain parts, or even send the invoice back to the office right after the job is done.

 

An improved communication makes any teamwork more efficient. Mobile devices help your team stay in touch, making job assigning and scheduling a lot easier. It also lets you know the whereabouts of each technician at any given time, and inform the customer of any possible delays or reschedules.

 

Using the appropriate app on your device, you’ll be able to optimize team routes, so that when the technicians leave the office, they’ll make the most of their time out in the field - and will surely avoid any traffic jams on their way. No more wasting time and fuel!

 

How to make the most of mobile integration

Let’s be honest: Including mobile technology in your daily workflow is not a piece of cake. It’s a process that can take some time, depending on different elements. But truth to be told, there are also some key points you should take bear in mind before taking the leap into mobile.

 

First of all, you should take all the necessary time to find the perfect solution for you. Going mobile means making a bunch of small but important decisions: which field software app should I use? What mobile devices do I buy? iPhone or Android?

 

If your mobile software of choice can be integrated with the system you’re already using at work, you’ll be saving a lot of time there. The perfect solution here would be choosing a field software management solution that includes mobile clients as well. Not only will you have access to all the information you already have, but also the technicians will probably have a much less steep learning curve when trying to familiarize themselves with the app.

 

All in all, when it comes to bring mobile technology to your field service company, the faster you can have it up and running, the better. Any system that can be integrated within the current company structure and workflow in days or weeks, and not months, means more benefits for your business. You’ll start seeing the return to your investment, both in terms of productivity and income!

 

 

Built-in apps can be field service apps!

Now, like we said at the beginning, the best camera is the one you have with you. Turns out some of the apps that come pre-installed in almost any mobile device today can also work as field service tools. Some of these apps that have a secret identity as handyman tools are:

 

Flashlight: you can have as many specialized field service apps, but sometimes all you need to make your work easier is a simple flashlight. The one that comes built-in with mobile devices comes in really handy, especially in those occasions when you’ve left the “real” flashlight back in the van, or it has run out of batteries.

 

Calculator: when taking measures for a new installation or invoicing a customer, number accuracy is a must. Take no risks here with the basic calculator that comes pre-installed with all smartphones.

 

Notes: when you enter the mobile software world, you’re also taking a leap into digitalization. And of course, this means saying goodbye to paper. In an all-digital, paperless office, using the built-in Notes app in your mobile device to jot down any important piece of information makes total sense!

 

Maps: most smartphones have a GPS chip included, which can help you find the address of your next customer in no time - together with the faster, more optimized route to arrive there.

 

Camera: we’ve mentioned cameras a few times already, so we couldn’t forget about them! The built-camera of your mobile device can be very useful when you need to take a picture of any job you’ve completed - for instance, for insurance purposes.

 

The best professional apps for field service

Besides the apps that come pre-installed on your device, you can also find tons of apps in app markets, both for Android (Google Play) and iPhone (App Store). Some of these apps, while not having been specifically designed for field service usage, can help you with work. Some of them are:

 

Evernote

Though you probably have a pre-installed Notes app in your device, Evernote adds some interesting features to the note-taking business. Things such as synchronization of notes across devices, and the ability to share documents easily with the rest of the team.

Slack

Remember when we mentioned communication before, as one of the key elements in your company that would benefit more from digitalization? Slack can also help with that. This app lets you organize instant messaging with your team in groups, channels and also private chats. In other words, this app lets you save time usually wasted in never-ending email chains and meetings, and devote that time to more productive things.

Dropbox

Besides notes and chats, you probably need a space online to store and share documents. And when talking about online file sharing, Dropbox is a great alternative. You can store and share files and, most importantly, create a backup copy of all the important documents saved in your company’s database. Other interesting alternatives for online storing are Google Drive and Onedrive (Microsoft).

 

Going mobile, but with precaution

Both built-in apps and the software available in app markets can be used as field service tools. But if you turn your mobile device into a work tool, there are certain points you need to take care of.

 

For starters, you should keep your device’s operating system updated to the last version. This applies to all the apps you use as well. The most recent versions usually add new features, and also fix bugs and security issues - something you should take very seriously, specially if you’re using this device for work.

 

Also, make sure you set up the lost phone system integrated both in Android (Android Device Manager) and iPhone (Find my iPhone). Thus you’ll be able to track, locate or even remote wipe the device in case it gets lost or stolen.

 

Last, but not least, both the mobile device and the apps you use at work are useless if you run out of battery. In order to avoid this situation, next time you pack up your stuff to go out in the field, make sure you throw a power bank in!

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Click here to find out more about Synchroteam

 

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