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Michael Blumberg, President of Blumberg Advisory Group and founder of fieldserviceinsights.com discusses some of the most crucial mistakes field service companies can make when utilising contingent or seasonal labour...

Field Service Organizations (FSOs) in North America, UK, and Europe are increasingly turning toward crowdsourcing platforms and subcontractors to augment their field workforce.

This type of outsourcing strategy enables FSOs to become more agile in meeting customer demands for service. As a result, they [FSOs] are able to reduce costs and improve service productivity. In addition, crowdsourcing and contingent labour helps solve the problem of finding skilled labour on a rapid basis.

Turning to subcontractors and crowdsourcing platforms does involve relinquishing some level of control over the labour force.However, turning to subcontractors and crowdsourcing platforms does involve relinquishing some level of control over the labour force. Naturally, questions emerge about the reliability, expertise, and quality of technicians that are sourced through these options.

Over the last two years, we have spoken with dozens of companies who have or currently utilize contingent labour to either augment their existing workforce or gain greater agility and efficiency over the entire field service delivery process. The majority are satisfied with their external providers and report positive results on key performance metrics such as First Time Fix and SLA Compliance/Onsite Arrive Time.   On the other hand, a few anomalies exist where the performance of contingent labour did not meet the FSOs expectations.

Quite often, FSOs who experience subpar performance make critical mistakes when retaining and managing contingent labour.

Here is our perspective on the biggest mistakes they need to avoid:

1. Failure to fully vet individual technicians doing the work

Don’t assume that every contract technician (e.g., subcontractor, freelance, crowdsource) you dispatch has the skills, training, and experience necessary to complete the work properly and in a timely manner. Insist on viewing background checks, certifications, and credentials of every contract technician assigned to your company.

2. Failure to train and onboard technicians

Quite often companies issue work orders without to contract technicians without training or guiding them on how they'd like the work to be performed.

For example, they do not explain how they'd like the tech to greet the customer and/or notify the customer when the work is complete.  Fortunately, Internet-based learning systems make it possible for companies to train and onboard contractors in a cost-effective and rapid manner.

3. Failure to communicate with contractors

This is the biggest mistake that a company can make is hand off work orders as if they were tossing a hot potato over a fence.

This will result in problem with respect to key service performance metrics such as SLA compliance, First Time Fix, and No Fault Found.  It is important that companies provide contractors with detailed and specific instructions about the activities they need to perform on each assignment.

At the same time, contractors also need to communicate with the companies that hire them on the status of calls, issues or problems they are experiencing, and results of their actions.

4. Failure to integrate contract or crowdsourced technicians into their service delivery process

Problems can occur when there is too much of an arm’s less relationship between the company and the contractor.  In other words, there is little accountability, visibility, and control between the company and contractors/technicians, and vice versa.

The key to success lies in treating contractors as an extension of your company.  Companies can achieve this outcome by leveraging communication technology, collaboration tools, and workforce automation software.  Relying on these systems will ensure the company achieves best in class service performance through its contractor network.

In summary, FSOs experience challenges to crowdsourcing when they underestimate the level of due diligence, systems, and processes they need to put in place when utilizing this type of labour. This does not necessarily mean that they must make huge capital investments.

FSOs experience challenges to crowdsourcing when they underestimate the level of due diligence, systems, and processes they need to put in place when utilizing this type of labourRather, they are urged to design and implement processes and procedures by leveraging existing infrastructure when they can.

Devoting the time and effort to this initiative will pay off. Our research suggests that FSOs who have an unpleasant experience with contingent labour do so because they rush into the decision without much thought, planning, and preparation.

Basically, they are looking to solve an immediate problem with no consideration to future. In other words, they are taking a tactical approach to labour shortages where a strategic solution is required.

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Inner city congestion has long been a major cause for consternation for field service organisations, but with environmental factors such as air pollution becoming increasingly high on the political agenda of many countries across Europe and beyond, additional regulatory challenges are fast adding to the issue as Claudine Mosseri, General Manager, Field Services, ByBox explains...

The issue of air pollution in the UK is high on the political and environmental agenda, following a High Court ruling in February that the levels in many UK cities are ‘unlawful’. Given increasing pressure to do more to tackle this issue, along with rising inner-city congestion, councils are looking at new initiatives to cut traffic. These include calls for congestion charges, zero emissions zones and even a rumoured cable car for Oxford.

The estimated cost of congestion in the UK is predicted to rise 63% by 2030, to a cost of £21bn. British roads are some of the most populated in Europe, with double the number of traffic hotspots than Germany and France.  The estimated cost of congestion in the UK is predicted to rise 63% by 2030, to a cost of £21bn. London, of course, is top of the congested heap. Its weight of traffic is set to also increase by 60% by 2031, according to Transport for London (TfL).

A major contributing factor is the number of delivery vehicles on the roads during peak times. TfL states a quarter of London’s traffic during the peak hours of 7-11am is freight. It’s easy to see why the numbers of delivery vans on the roads are increasing. The number of workplace deliveries being ordered by people who cannot accommodate home delivery is rising. Expectations when it comes to next day and even same day delivery of items are high. And according to TfL, van space itself is often underutilised, with many shipping fresh air and making multiple stops around the capital. In response, the London transport organisation advocates greater delivery consolidation – ensuring more space, in fewer vehicles, is used more effectively.

While TfL has focused on delivery consolidation, there are also options around changing delivery times themselves. This would spread out the weight of traffic and avoid peak congestion hours. After all, when roads are busy, it becomes a vicious cycle of more delivery vehicles being stuck in traffic, further reducing their efficiency in getting from drop-off to drop-off. It seems unlikely that consumer demands about quick and convenient delivery will decline – and of course as businesses and cities themselves become ever more dependent on technology due to the integration of smart ‘Internet of Things’ devices and other automation, there will also be a rising need in urban areas for quick provision of replacement parts and engineers to provide fast and efficient fixes. Without exploring different solutions for getting these parts from point A to point B, this could easily lead to more vehicles on the road, simply trying to minimise the impact of device downtime.

Until recently, delivering during off-peak times was not possible – where would be open at two in the morning to take delivery?Until recently, delivering during off-peak times was not possible – where would be open at two in the morning to take delivery?

Yet now, there are networks of consumer click and collect locations in newsagents, stores and locker banks all over urban areas, many of them accessible 24/7. Similar solutions for part delivery have been used across the country for years to increase efficiencies in the field service supply chain. These 24/7 accessible, fixed point delivery locations not only reduce the number of stops delivery vehicles make but also reduce the numbers of vehicles on the road in city centres. Using this kind of point-to-point delivery planning with lockers, located in convenient, edge of city locations, essential parts are easy to access with minimal environmental impact and maximum speed.

Delivery to these locations overnight reduces failed deliveries, allows for the more efficient use of vehicle capacity, and doesn’t add to the existing congestion problem. For businesses with a high frequency for these deliveries, or where the delivered parts are especially time-sensitive or high value, hosting their own secure drop-off location could well prove a significant boon in timely delivery of essential items.

Some believe that clogged and congested cities are a problem that will only get worse. At ByBox we believe no problem is insurmountable.With predictive analytics on stock levels and given increasingly ‘smart’ devices communicating their status back to businesses, it is even possible for these holding stock and collection points to house particularly critical parts in advance of breakdowns, so they are to hand well before they are needed as well as being able to collect multiple items from one location at the same time.

Some believe that clogged and congested cities are a problem that will only get worse. At ByBox we believe no problem is insurmountable.

New thinking facilitated by technological innovations which can reduce transportation costs and optimise delivery routes can also help to tackle some of the issues around inner-city congestion and air pollution. By approaching the issues differently when it comes to vehicle use, drop-off and delivery schedules can answer on environmental necessities, the effective flow of traffic around urban areas, and the needs of demanding and always-on customers.

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Captec is pleased to announce the agreement of a new strategic partnership with Getac, one of the world’s leading providers of rugged mobile computing solutions.

The new relationship demonstrates Captec’s commitment to the in-vehicle sector, and will see it gain access to Getac’s fully rugged tablet range to deliver reliable usage in critical working environments.

By combining Getac’s tablets with its end-to-end installation service, Captec will deliver complete solutions for in-vehicle applications, optimised for reliability, safety and performance.

Captec’s service comprises tablet sourcing, customisation, vehicle auditing, installation and comprehensive through-life technical servicing and support.

With in-depth experience of in-vehicle applications, Captec can integrate Getac mobile tablet computers into any service vehicle, regardless of make or model. Captec supports applications in a wide range of industries including emergency services, field services and defence.

Successful Captec and Getac deployments already include a waste management application, saving a customer time, money and inconvenience by reducing unnecessary vehicle recalls.

Peter Molyneux, Director of Sales, Captec, said: “Getac’s fully rugged solutions enhance our ability to satisfy specific mobile user demands in critical working environments, whilst lowering the total cost of ownership over the life of projects.”

This new relationship is the latest in a line of strategic agreements that benefit the in-vehicle market. Chris Bye, President, Getac, said: “Getac’s recent expansion has been built through working with an exceptional group of partners, organisations that genuinely provide value to their customers.

“Captec’s capabilities through engineering heritage epitomises this and its experience in customising solutions specifically to customer requirements, building on our durable, reliable and secure mobile platforms, is exceptional.”

This new relationship is the latest in a line of strategic agreements that benefit the in-vehicle market. Partnerships have already been tied up with industry leaders including Gamber-Johnson and Havis, as Captec grows and enhances its capabilities in this specialised sector.

Find out more about Captec’s end-to-end vehicle installation service here.

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Germany's biggest foodservice company, Chefs Culinar, is upgrading to the newest version of Evatic, Asolvi's leading-edge software platform, to optimise its service chain and facilitate the acquisition of two companies.

Founded in 1981 and based in Kiel, Chefs Culinar supplies professional kitchen equipment and wholesale food products to six countries across Europe. Charged with servicing over 10,000 assets, Chefs Culinar has used Evatic software to manage all service and maintenance projects since 2011.

Now it's decided to upgrade to Evatic Insider under Asolvi's new licence agreement to take advantage of the software's newest features. Chefs Culinar's head of large-kitchen technology

Eric Holderied says, "Evatic Insider will streamline our service operation even further. We'll get access to the improved task handling and scheduling platform, which gives dispatchers more control and more flexibility. The just-released GDPR functions and documentation will help us comply with our new obligations. And the customer web portal will give our customers a lot more visibility. We'll also be able to better monitor our customer service levels thanks to the new customer satisfaction buttons in Evatic Mobile Service."

However, the main trigger for upgrading is Chefs Culinar's two recent acquisitions. This engendered a need to align the service management of the new companies with that of Chefs Culinar and its affiliatesHowever, the main trigger for upgrading is Chefs Culinar's two recent acquisitions. This engendered a need to align the service management of the new companies with that of Chefs Culinar and its affiliates. Holderied explains, "Evatic Insider comes with unlimited users so we'll be able to roll out the software across the two new companies easily and quickly. Integrating them with Chefs Culinar will be far smoother than if we'd stuck with the older version of Evatic."

Holderied goes on to explain one of the reasons why Chefs Culinar has maintained its partnership with Asolvi over the years. "Apart from the fact that its software makes service management a lot simpler and more profitable, the other thing we like about Asolvi is its commitment to knowing the professional kitchen industry inside out. They're keen to understand the needs and the problems that players in our industry face."

Asolvi currently stands as the number one vendor of service management software for professional kitchen companies in Germany.

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Kris Oldland, Editor-in-Chief, Field Service News talks to Prof. Tim Baines about the recent Spring Servitization Conference hosted by The Advanced Services Group and how the conversation around servitization is continuing to evolve as academia and industry come together to drive advanced services forwards...

NEVER MISS AN EPISODE! You can now subscribe to the Field Service Podcast via iTunes here

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Getronics, the global ICT services group, has maintained market-leading customer satisfaction ratings in the last twelve months, according to the Whitelane 2018 UK IT Outsourcing Study.

A selection of Getronics’ UK outsourcing customers were surveyed, yielding a general satisfaction rating of 79% (10% higher than the industry average of 69%) and, as a result, a top three ranking out of 31 service providers.  This demonstrates the consistency of the group’s performance, having maintained a top-four position in this survey for the last four consecutive years, with no dissatisfied customers.

In Whitelane’s study, Getronics was evaluated on two of four types of outsourcing contracts:

• ‘end-user services and collaboration solutions’, ranking 1st overall and
• ‘data centre, managed infrastructure and hosting’, ranking 4th overall

Chairman and Group CEO of Getronics, Nana Baffour, said: “Our performance over the past four years shows that we have earned our reputation as a people-centric business, by focusing on adaptability, resilience and proactivity to deliver an exceptional user experience.  This continued success is not just in the UK, but across Europe and is reflected in other Whitelane research success, for example, in Belgium. We are doing all the right things to maintain our reputation, and we work hard to keep doing those things to delight all our customers, year in, year out.”

The survey indicates a small decline in the rate of growth of IT outsourcing in the UK: 27% of UK organizations expect to outsource more in the next two years (down from 35% in 2017).

The survey suggests that the top five objectives for organisations that are outsourcing their IT services are, in order of importance:

• cost reduction (68%)
• access to resources (57%)
• improvements to service quality (48%)
• innovation (44%)
• enable focus on core business (42%)

The independent study was conducted by Whitelane in cooperation with PA Consulting.  More than 240 CIOs, CFOs or their direct reports from the top IT spending organisations in the United Kingdom were surveyed, evaluating over 760 unique IT outsourcing relationships.  This resulted in the evaluation and ranking of 31 service providers.

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We look at how power generation manufacturer Dale Power Solutions have improved their service delivery operations by using Eagle Field Service by Exel Computer Systems...

Company Profile:

Dale Power Solutions, based in Scarborough, employ around 300 people and have been manufacturing and providing maintenance services for generators and UPS systems since 1935.

The Challenge:

Dale Power Solutions had planned for increased efficiency throughout the business as a whole, but specifically targeted the service division for increased revenue growth.

The Solution:

A single ERP solution for manufacturing and service, with the flexibility to tune the solution to changing needs

The Benefits:

Increased efficiency through greater automation, as well as improved reporting, has supported a 40% increase in revenue

The Detail:

Is bespoke or off-the-shelf better?

Thanks to Exel's EFACS E/8, the best of both worlds is available. Following a business process review, Dale Power Solutions has found EFACS has improved its management reporting, enabled business process automation and supported strong business growth.

Founded in 1935, Dale Power Solutions is a leading provider of secure power solutions for situations requiring uninterrupted power. The company manufactures generators and UPS systems as well as providing maintenance services. Based in Scarborough, Dale Power Solutions employs around 300 people.

The company used to rely on multiple applications for its manufacturing and field service divisions. The software had limited functionality, so EFACS E/8 was selected and implemented in early 2014 as a single solution to cover both areas of the business, with 100 back office users and 75 remote engineer users.

While the manufacturing side of the system worked well, the initial deployment of the field service element had been to a basic level, without a great deal of tailoringWhen IT and Communications Manager Az Yasin joined the company in late 2014, he recognised that the system hadn't yet achieved its full potential.

"EFACS E/8 had been deployed with all the modules," says Az. "It was an off-the-shelf package along with one or two customisations."

While the manufacturing side of the system worked well, the initial deployment of the field service element had been to a basic level, without a great deal of tailoring. The company’s plan for 2015 was to rely on the flexibility of the solution in order to increase service operations from 30% to 50% of its turnover

"The key problem for us was that we were trying to grow our services. There were processes that needed to be fixed through EFACS E/8."

Although the original implementation had delivered improvements, with some business processes changed to fit. Not everything had been automated, including service engineer scheduling, and some spreadsheets remained in use. The reason? Insufficient business process mapping to identify the data required.

Gap Analysis:

A project team was formed in 2015 to improve the use of EFACS E/8 for increased business efficiency.

"We decided to do a gap analysis of the whole organisation," says Az. "We identified the key issues and listed about 100."

This list was divided into areas that could be fixed in-house and those that depended upon Exel's consultancy services. The idea was to streamline data and process flow.

"The key was giving end users improvements to meet their needs."

An improvement programme began with an Exel consultant spending 10 days on-site. As refresher training for the project team, the consultant also demonstrated the field service capability and then advised on the changes. These covered everything from quotation and contract management, through to service delivery and documentation.

"Exel know their product very well. They were able to guide us through."

Supported by temporary contractors and Exel's consultancy services, the project team set to work. New reports were written in-house making use of new custom fields for business data.

There were improvements for service, engineering projects, manufacturing amendments and the supply chain. The strength of the Customisation Toolkit provided a useful way to enhance standard functionality.

One task was a set of electronic forms for service engineers to record details, such as defects found. Used on mobile phones, this enabled data to be captured, processed and uploaded into EFACS E/8. Other highlights included new buttons to 'push' service data into other areas, such as new quotations.

Exel also delivered some of the required changes in a new software release.

"Exel performed well in making the changes. We managed to quickly achieve about 75% of what we set out to do."

New Efficiencies:

The company has seen a £10 million growth in turnover in three years to £35 million. Greater automation, backed by improved business reporting, has supported that 40% increase. For example, higher efficiencies in purchasing have benefitted manufacturing and service operations, including vehicle stock replenishment.

"EFACS E/8 has enabled us to grow quite rapidly," says Az. "The service division is using the system more thoroughly than ever."

Service engineers have new Samsung mobile phones. These run the field service application and support completion of the electronic forms. Service engineers have new Samsung mobile phones. These run the field service application and support completion of the electronic forms. Mobile usage is now better and quicker than before.

The inherent integration within EFACS E/8 allows the separate business divisions to feel joined up. There is now commonality between the business divisions, as it offers easy access to, and use of, shared information.

"We are looking to be clever with the Customisation Toolkit on some key processes in order to improve them further," says Az. "EFACS E/8 is very customisable and I think that is one of its biggest strengths for Dale Power."

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Field Service News, Editor-in-Chief Editor, Kris Oldland's latest white paper, sponsored by eBECS, explores why field service organisations should be ensuring their field service technicians are collecting data from assets whilst on service calls even if they aren't ready to implement an IoT based approach to service delivery yet as by doing so they can reap some of the benefits and more importantly build the processes for a future world in which connectivity and data will be at the heart of customer service operations...

Want to know more? The bad news is the full white paper is only available exclusively for fieldservicenews.com subscribers.

The good news is that if you are a field service practitioner then you may well qualify for a complimentary industry practitioner.

The even better news is we will send you a copy of this white paper when you apply as a welcome!

Click here to apply for your complimentary industry subscription to fieldservicenews.com and access the white paper now!

Note: Please do take the time to our T&Cs (available in plain English at fieldservicenews.com/subscribe) and note that this content is sponsored by eBECS

In today’s field service sector companies are facing an increasingly complex set of challenges and the collation and analysis of data paradoxically seem to often be found at both ends of the spectrum.

Data can be at the heart of many problems for a field service organisation as they struggle to find useful insight amongst ever-increasing banks of data locked away in differing business silos. Yet the rewards for breaking down those silos and also being able to identify where the insight is within your data can lead to better service levels than have ever been possible previously.

The vast amount of data that we have access to today can potentially give us a much more intimate understanding of our customer base than ever before, giving us the ability to understand and even predict their needs, far more accurately than we have ever been able to manage previously.

The vast amount of data that we have access to today can potentially give us a much more intimate understanding of our customer base than ever beforeHowever, the flip side of this benefit is that companies are now finding themselves drowning in data - which becomes meaningless without insight, a challenge which can be magnified further if data is locked away behind walls within an organisation.

It can be a daunting challenge to not only establish processes that allow the collection of data but also to ensure that when collected, data can move seamlessly across an organisation to fulfil its maximum potential. Yet in today’s business climate where service has become a core differentiator, there has perhaps never been a more urgent need to ensure you are harnessing every tool available to you in the most efficient manner in order to stay just one step ahead of the competition - and data certainly holds many of the keys to service excellence when it’s collected, processed and analysed correctly.

An interesting symptom of operating in a world of technological advancements, is that when we talk about data collection within a field service context the topic immediately turns to IoT - but in doing so are we overlooking one of the most important resource in a service organisation already at our disposal - the field service engineers themselves?

The importance of data collection in an increasingly connected world

The question of whether the Internet of Things will play a part in field service has been and gone. The answer was a resounding ‘yes it will.’

Research from Field Service News showed that 86% of companies were actively either developing plans to implement IoT or had already done so. Indeed, in terms of IoT and field service, the question for the overwhelming majority of companies has moved from why to how.

However, the impact of IoT in field service is set to be so revolutionary that it cannot just be viewed as a new technology to be rolled out, it is a decision which must be grounded with a firm understanding of your business strategies, your future goals and a rock solid foundation of both processes and technologies that can allow an organisation to fully reap the benefits of an IoT based service strategy.

But the revolution isn’t really an IoT revolution, it is a data revolution.

The number of connected devices globally is set to reach over 30BN by 2020 (data source: Berg Insight)

Asset performance data and even component performance data can open the doors towards moving towards both a more preventative maintenance focused approach as well as empowering your service engineers to be able to find a first-time-fix on a more regular basis.

Asset performance data and even component performance data can open the doors towards moving towards both a more preventative maintenance focused approach as well as empowering your service engineersYet, for many service organisations, the sheer volume of data that a fleet of connected assets will produce will cause a series of problems and pain points in and of itself.

With companies facing unprecedented levels of data coming into their service operation not only from IoT connected assets but also various digital customer touch points whether that be via contact agents, self-service portals or even sentiment analysis of relevant social media, finding meaning and value within such a deep data lakes can be a daunting task.

In addition to this, there is the further question of retrofitting assets that a discussion on IoT necessarily brings with it.

For organisations with a large install base there are a number of considerations that must be given thought including:

• Which assets are worth retrofitting with IoT connected sensors?
• Is it worth waiting for some assets in the field to reach their natural obsolescence and then replace them with newer connected models?
• Should you prioritise retrofitting assets for those clients that are the most profitable or will having multiple levels of service contract be a hindrance to service delivery?
• What data is it important to track from retro-fitted assets? What is essential and what is merely nice to have?
• What processes will you need to develop or adjust in order to facilitate this data within the workflow of your service delivery teams?

Want to know more? The bad news is the full white paper is only available exclusively for fieldservicenews.com subscribers.

The good news is that if you are a field service practitioner then you may well qualify for a complimentary industry practitioner.

The even better news is we will send you a copy of this white paper when you apply as a welcome!

Click here to apply for your complimentary industry subscription to fieldservicenews.com and access the white paper now!

Note: Please do take the time to our T&Cs (available in plain English at fieldservicenews.com/subscribe) and note that this content is sponsored by eBECS

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Janam Technologies LLC, a leading provider of rugged mobile computers that scan barcodes and communicate wirelessly, announced today that it has been named 2018 Manufacturer of the Year by Varlink.

This marks the second consecutive year (and third time overall) that Janam has won this prestigious award.

Varlink’s Manufacturer of the Year award honors partner excellence and Varlink’s thriving relationship with a mobile computing manufacturer. The award recognizes a supplier that demonstrates year-over-year business growth and the ability to always deliver innovative products and superior service and support.

Earning the Manufacturer of the Year award is a testament to the strength of Janam’s relationship with Varlink and the added value the company brings to the mobile computing market. As a top performing business partner, Janam plays a critical role in Varlink’s ability to deliver best-in-class solutions to its customers.

Varlink presented long-term partner Janam with the Manufacturer of the Year award during its recent Meet the Manufacturer event. This exciting annual event brings together leading hardware manufacturers with IT resellers, solution providers and system integrators to explore the best ways to address enterprise customers’ business challenges.

Partnerships prosper when both companies are committed to excellence. Our strong relationship with Varlink is a driving force behind the significant business growth we have both achieved over the past yearAs a leading Value Added Distributor of mobile computing hardware, Varlink is committed to helping manufacturers like Janam expand their reseller base and grow their business in the U.K.

Robert Hurt, General Manager, EMEA, Janam Technologies comments “Partnerships prosper when both companies are committed to excellence. Our strong relationship with Varlink is a driving force behind the significant business growth we have both achieved over the past year. Janam is honoured to be recognized two years in a row by Varlink for our unwavering focus on innovation and for delivering highly-competitive offerings.”

Meanwhile, Mike Pullon, CEO, Varlink added “Varlink recognizes that the service that we give to our customers is heavily reliant on the relationships that we have with our vendors. Our Manufacturer of the Year award goes to a vendor that has excelled in developing our relationship. We were delighted to present an award to Janam in recognition of their commitment to building an outstanding partnership and for bringing Varlink into significant opportunities that they have cultivated.”

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