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A new report from Vimcar, the fleet management provider for SMEs, reveals that the majority of petrol and diesel fleet cars on the roads in the UK and Europe could be switched to electric vehicles.From analysis of over 67,000 company fleet vehicles, the findings take into account the average distance fleet vehicles are travelling, compared to the mileage range on electric vehicles.

87% of companies said that the mileage range of electric vehicles is the main concern when considering whether or not they should make the switch to electric. However, the data suggests that mileage range is only an imagined obstacle in fleet electrification and that despite popular beliefs, most companies are in fact able to use electric vehicles without impacting the level of fleet usage. Currently, only 3% of fleet vehicles are run on electric or hybrid engines.

DATA ANALYSIS FROM ACROSS THE UK AND EUROPE REVEALS THAT MAJORITY OF FLEETS CURRENTLY ON THE ROAD COULD BE REPLACED WITH ELECTRIC VEHICLES WITH MINIMAL DISRUPTION TO PERFORMANCE

At a time when many businesses (96%) are beginning to increase their stock and delivery offerings in the run up to Christmas, there are calls for businesses to re-evaluate their current systems to ensure they are being as eco-friendly as possible in the process.

Sami Eric, UK Country Manager at Vimcar said: “With the recent discussions held at COP26, there is no hiding the fact that we all need to be doing more to reduce our carbon footprint. One of the biggest changes businesses can make is the switch from petrol or diesel vehicles, to electric or hybrid. Unfortunately, there is often negativity associated with electric vehicle usage, and the efficiency they have for longer journeys. However, this data proves these fears wrong and that, in fact, the majority of businesses could make the switch and continue to use their fleets in the same way as they are now.”

Eric added: “Charging an electric vehicle is usually cheaper than filling up at the pump, with recent reports claiming they are also £131 a month cheaper to run. Because electric vehicles have fewer moving parts, they break down less and are cheaper to maintain – and therefore come with lower insurance costs and a longer life span. On top of this, electric vehicles have a 0% road tax and Benefit in Kind rate, therefore using electric vehicles in a company fleet will incur fewer costs for both employers and employees. And if businesses can make these changes with minimal disruption to current performance, there’s even less reason not to consider replacing their petrol and diesel vehicles with electric or hybrid vehicles instead.”

Further Reading:

• Read more about Service Innovation @ www.fieldservicenews.com/service-innovation-and-design
• Read more about Fleet Management @ www.fieldservicenews.com/fleet-management
• Learn more about Sustainability @ www.fieldservicenews.com/sustainability
• Read more about Electric Vehicles @ www.fieldservicenews.com/electric-vehicles
• Learn more about Vimcar @ vimcar.co.uk
• Follow Vimcar on Twitter @ twitter.com/goVimcar

UK small and medium sized food businesses are feeling the pressure for customer deliveries in the lead up to Christmas, according to new research released by Vimcar.Over half of those surveyed have experienced an increased demand for food deliveries in the lead up to Christmas compared with the last two years.

This pre-Christmas rush is putting clear pressure on deliveries and demand on fleets, with almost 90% of those surveyed offering a delivery service for their customers. A need which has been galvanised by a change in customers’ purchasing habits since the start of the pandemic, with many now expecting delivery options to be available as standard, rather than as an additional option.

OVER HALF OF FOOD DELIVERY BUSINESSES ARE EXPERIENCING A HIGHER DEMAND FOR DELIVERIES THIS CHRISTMAS, COMPARED TO THE LAST TWO YEARS

Undertaken by Vimcar, the fleet management software for SMEs, the survey comes at a time when food retailers are needing to increase their fleet size (93%) to keep up with demand, but are grappling with the impact of delivery driver shortages. Furthermore, almost all (96%) food businesses currently running fleets to fulfil delivery needs, expect their costs to increase between now and Christmas.

Despite the increased pressure and challenges facing SME food retailers, the majority of respondents (78%) are feeling optimistic about business performance for the Christmas period 2021, as a result of the increase in demand and the lifting of COVID restrictions in comparison to 2020.

Sami Eric, UK Country Manager at Vimcar said: “It is really uplifting to see that small and medium sized food retailers are thriving in the run up to Christmas, especially after a very challenging couple of years. With these higher demands comes higher expectations for businesses to meet. This research shows the challenges that the food industry is facing during the busiest time of the year, and the need for customers to be understanding of the changing landscape to which businesses are adapting to.”

Eric added: “As pressure mounts, efficient fleet management will be crucial in helping SMEs to offset rising fleet costs as well as maximise the investment they have made into new delivery services. Poorly managed fleets and drivers can quickly drain a business’ costs and resources, so implementing a fleet management tool is vital to simplify time spent on fleet admin and maintenance.”

Further Reading:

• Read more about Managing the Mobile Workforce @ www.fieldservicenews.com/managing-the-mobile-workforce
• Read more about Fleet Management @ www.fieldservicenews.com/fleet-management
• Learn more about Vimcar @ vimcar.co.uk
• Find our more about Aircargo Transport @ www.aircargo-transport.eu
• Follow Vimcar on Twitter @ twitter.com/goVimcar

In this article for Field Service News, Sami Eric, UK Country Manager at Vimcar, discusses the benefits of digitalisation in fleet management.

With businesses looking to increase their fleets in the wake the Coronavirus pandemic, the pressure is on to efficiently and successfully keep track of any new vehicles added to growing fleets. In a recent survey by Vimcar, a quarter (24%) of fleet managers said they spend half their working day on spreadsheets, with almost half of fleet managers finding spreadsheet set up too time consuming and 37% say it leaves room for mistakes. What’s more, there are still some who have not made the switch to digital spreadsheets, as 10% of those surveyed are still using pen and paper to keep tabs on vehicles, drivers, regulations and more.

Those fleet managers using spreadsheets or pen and paper to track costs, etc. are clearly not utilising their data to analyse the efficiency of their fleets. Yet, according to thousands of key decision makers in a recent survey, 75% believe that ‘data plays an important role in underpinning business decision making’.

With the challenges facing business growth, including economic uncertainty, Brexit, driver shortages, changes in road regulations and emission charges, there is a need for fleet managers to utilise data effectively in order to keep track of the numerus changes unfolding and make key business decisions. Efficiency and accuracy are crucial, and without it, problems arise. But the benefits of streamlining fleet management processes will go beyond efficiency and time saving.

WHY FLEET MANAGEMENT SOFTWARE IS SO IMPORTANT

Fleet management software is a broad term that describes the work required to keep fleet vehicles safe and operational at all times. Unexpected vehicle breakdowns, unplanned trips and hefty fines for expired vehicle documentation are all common fleet management issues that can be solved with more efficient ways of fleet tracking, which is often part of fleet management software. Modern tools that draw on data analysis gives a more in-depth knowledge of how a fleet is running and makes it easier to spot any potential issues ahead of time. Businesses that are still using paper logs to track their fleet are at a much larger disadvantage and run the risk of overlooking vehicle document renewal deadlines, misplacing mileage logs and more.

With the current issues around HGV driver shortages, fleet management is proving to be even more vital for companies keeping up with increased customer demands. As a temporary solution to the driver shortage, the government relaxed the HGV driver’s hours rules, meaning drivers can increase their daily driving limit from 9 hours to 11 hours twice a week. However, it’s up to each company to ensure drivers are properly tracking and sticking to their hours.

The problem is that many companies lack proper oversight of their drivers’ movements, and few can afford steep fines from incompliance. Plus, when you don’t monitor drivers, resources inevitably get wasted. And during a driver shortage, efficiency is essential.

THE DIGITAL SWITCH AND ITS BENEFITS

SMEs that have not yet digitalised their fleet are at a significant disadvantage compared to those who have. Without fleet management software, it’s impossible to tell where each driver is and whether they’re running on time or within the desired driving hours. That also means customers can’t be provided with accurate ETAs, nor can they be given concrete proof of delivery or pickup.

Without this digital software, fleet managers have to monitor driving hours with manually-filled mileage logs, which take longer to go through and are easily misplaced. With fleet management software, users are able to optimisie drivers’ routes, which not only reduces travel time, but also helps to decrease fuel expenses and optimise driving behaviour.

Vimcar’s survey found that 1 in 3 SMEs digitalised their fleet during the Covid pandemic. Of those, 94% agreed that adopting more technology has directly benefited their business by making services more efficient, improving the customer experience and it making employees’ lives easier.

As the pressure grows for business of all sizes to continue to build back, whilst maximising efficiency and satisfying customers’ demands for deliveries, using data to provide insights and analysis on how fleets are performing is key. With clarity comes efficiency, but also helps to relieve the stress from fleet managers and drivers, when a fleet is well managed and under control.

TIPS AND TACTICS TO SUPPORT THE SWITCH FROM EXCEL TO A FLEET ADMIN TOOL

• Tracking vehicle hours: If you know how long a vehicle is booked for, you know how long it will be driven for and which driver you need to follow up with if they do not drive the hours specified.
• Fuel consumption: Ensure your fleet management software supports the fuel card you use. This makes it much easier to keep track of fuel costs, which are undoubtedly one of the biggest expenditures for a fleet.
• Take time upfront to input important dates and tasks: Regular tasks and deadlines such as contract expirations or MOTs can quickly creep up when they are not properly managed. By taking the time at the start to input this data will not only save a lot of time in the long run but will ensure you never miss an important deadline.
• Get the guidance you need: Make sure your fleet software provider takes the time to walk you through the software – either in person or remotely. This will give you a good understanding of how each aspect of the software works and will allow you to make the most of all of its functionality. At the very least, be sure your provider has a high level of customer service so if you do have any questions you can get through to someone easily.
• Automated workflows: Where possible, set up automated workflows to help save time, allow real-time improvements to your fleet and give you reduce running costs.
  

Further Reading:

• Read more about Managing the Mobile Workforce @ www.fieldservicenews.com/managing-the-mobile-workforce
• Read more about Fleet Management on Field Service News @ www.fieldservicenews.com/fleet-management
• Learn more about Vimcar @ vimcar.co.uk
• Connect with Sami Eric on LinkedIn @ www.linkedin.com/in/sami-eric
• Follow Vimcar on Twitter @ twitter.com/goVimcar

Survey finds ecommerce SMEs are investing in their own delivery drivers amidst ongoing driver shortages, supply chain issues and Covid restrictionsUK ecommerce businesses are taking delivery into their own hands, according to new research released by Vimcar. In a survey of 100 small and medium sized UK ecommerce retailers, almost all have experienced an increase in online orders since March 2020, and two thirds (64%) of online retailers have had to invest in their own delivery fleet to meet customer demand.

97% OF SMALL ECOMMERCE BUSINESSES HAVE SEEN AN INCREASE IN ORDERS FOR DELIVERY SINCE MARCH 2020 AND OVER TWO THIRDS NOW DELIVER GOODS USING THEIR OWN FLEET

Undertaken by Vimcar, the fleet management software for SMEs, the survey comes at a time when ecommerce retailers are grappling with the impact of delivery driver shortages, Brexit uncertainty, supply chain issues and Covid restrictions.

Increased customer demand over the past 18 months has led the majority of respondents to hire their own staff to fulfil orders rather than outsourcing delivery, with over a fifth of the ecommerce businesses surveyed hiring between 5 and 10 new fleet drivers. Having taken delivery into their own hands, 80% of ecommerce SMEs are positive about the next 12 months, despite ongoing economic issues.

Taking delivery in-house has been a successful move for many but the research also exposes the additional strain this has placed upon SME ecommerce businesses. Three quarters of respondents said that expanding their delivery fleet had made admin more difficult to manage, highlighting a need for ecommerce businesses to simplify the management of rapidly growing fleets.

Ronald Clancy, UK Country Manager at Vimcar said: “It is promising to see that business is thriving for ecommerce retailers despite an extremely turbulent 18 months. There remain many wider economic challenges for small businesses to overcome and what this research shows is that many ecommerce SMEs are having to rapidly adapt their business models in order to remain agile and continue to meet customer demand.”

Over a third of survey respondents expect demand in delivery to increase further, reflecting wider industry reports on increasing delivery volumes in the lead up to the peak Christmas season.

Clancy added: “Efficient fleet management will be crucial to the ongoing success of small and medium sized retailers as poorly managed fleets and drivers can quickly drain a business’ costs and resources. Simplifying fleet management is therefore vital to any ecommerce retailer wanting to maximise the investment they’ve made into delivery services.”

Further Reading:

• Read more about Managing the Mobile Workforce @ www.fieldservicenews.com/managing-the-mobile-workforce
• Read more about Fleet Management @ www.fieldservicenews.com/fleet-management
• Learn more about Vimcar @ vimcar.co.uk
• Find our more about Aircargo Transport @ www.aircargo-transport.eu
• Follow Vimcar on Twitter @ twitter.com/goVimcar