As part of a series of interviews for an exclusive Field Service News Documentary on the Blended Workforce in the Field Service sector run in partnership with ServicePower, Kris Oldland, Editor in Chief spoke with Steve Zannos Sr. Director, Service...
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Mar 12, 2021 • Features • Blended Workforce • electrolux • Steve Zannos • Managing the Mobile Workforce
As part of a series of interviews for an exclusive Field Service News Documentary on the Blended Workforce in the Field Service sector run in partnership with ServicePower, Kris Oldland, Editor in Chief spoke with Steve Zannos Sr. Director, Service Delivery, Electrolux.
In this excerpt, Zannos outlines the key benefits that Electrolux find by using a blended workforce.
Want to know more?
Field Service News subscribers can access the documentary "The Blended Workforce and the New Normal" by clicking the button below:
If you are yet to subscribe you can join 30,0000 of your field service management peers by subscribing to FSN Standard for free and get instant access to the documentary and other selected resources available on our free forever, FSN Standard subscription tier.
If you hold either a FSN Premium or FSN Elite subscription you can find the full interview with Zannos in our Digital Symposium section of the website which is available at www.fieldservicenews.com/digital-symposium
Data usage note: By accessing this content you consent to the contact details submitted when you registered as a subscriber to fieldservicenews.com to be shared with the listed sponsor of this premium content, ServicePower who may contact you for legitimate business reasons to discuss the content of this report.
Mar 12, 2021 • Features • research • Digital Transformation • Covid-19
Kris Oldland, Editor-in-Chief, Field Service News is joined by Michael Kuebel Michele Federici and Sassi Idan of Salesforce as they analyse the findings of a wide-reaching study into the growing use of remote services in the field service sector...
Kris Oldland, Editor-in-Chief, Field Service News is joined by Michael Kuebel Michele Federici and Sassi Idan of Salesforce as they analyse the findings of a wide-reaching study into the growing use of remote services in the field service sector that has arisen since the pandemic.
In this segment, the group discuss how to overcome the biggest challenge outlined by respondents to the study - a lack of skills on the client-side when it comes maintaining assets even when being guided by a remote expert.
You can find further analysis of this research project at our dedicated research site research.fieldservicenews.com
Want to know more?
FSN Premium or FSN Elite subscribers can access the full video report of this debrief session by clicking the button below.
If you are currently on our free FSN Standard subscription you can upgrade your subscription for as little as £299|€349| $399 a year and gain access to this report, plus over a hundred other premium resources from across the Field Service News Digital Ecosystem and exclusive access to the Field Service News Digital Symposium with new in-depth, long-form interviews being added every week.
FSN Elite members also gain access to the Field Service News Masterclass Program, Think Tank and Collaboration real-time sessions and FSN Elite discussion boards for just £699|€789|$949 a year.
This Field Service News Research project was run in partnership with Salesforce, one of a select group of official Strategic Partners for Field Service News
Mar 11, 2021 • Features • Digital Transformation
As part of our ongoing series of interviews in the Field Service News Digital Symposium Kris Oldland, Editor-in-Chief, Field Service News spoke with Dr. Chris Parkinson,, CTO and Founder, Realwear, about the important considerations field service...
As part of our ongoing series of interviews in the Field Service News Digital Symposium Kris Oldland, Editor-in-Chief, Field Service News spoke with Dr. Chris Parkinson,, CTO and Founder, Realwear, about the important considerations field service companies must make when selecting head-worn devices that can give their engineers essential information about the assets they are working on while allowing them to work hands free.
In this excerpt from that interview, the two discuss how Realwear went from prototype to being one of the leading players within this space in just a matter of years and why major brands in multiple sectors are trusting Realwear devices to empower their field service teams.
Want to know more?
FSN Premium subscribers and FSN Elite members can access the full length interview plus many, many more in the Field Service New Digital Symposium. If you have an FSN Premium account you can access the video on the button below. If you are currently on our FSN Standard subscription tier you can upgrade your subscription by clicking the link below.
If you are yet to subscribe you can join 30,0000 of your field service management peers by subscribing to FSN Standard for free to gain access to a monthly selection of premium content or select either FSN Premium or FSN Elite for even more resources. Click the button above to visit our subscription page to find out more.
Further Reading:
This interview was undertaken as part of our development of our recently published Essential Guide to Remote Service. This guide offers insight into the important considerations field service companies need to be aware of when selecting remote service solutions suitable for their needs.
The guide looks at both the hardware and software considerations as well as containing a case study from Rail Cargo that looks at how they implemented such a solution which has revolutionised their industry.
This essential guide is currently available on our free-forever FSN Standard subscription tier for a limited time as well as being available to our FSN Premium subscribers and our FSN Elite members. If you are on any of these subscription/membership tiers you can access this guide by clicking the button below.
If you are not yet a subscriber, the button will take you to a dedicated registration page for FSN Standard that will give you instant access to this guide as well as access to the other Premium Resources currently available on this tier.
Data usage note: By accessing this content you consent to the contact details submitted when you registered as a subscriber to fieldservicenews.com to be shared with the listed sponsor of this premium content, OverIT and Realwear who may contact you for legitimate business reasons to discuss the content of this report.
Mar 10, 2021 • Features • Cognito iQ • facilities management • Service Innovation and Design • Mickey Rooney • JLL • Integral • Built Environment
As we continue our series of videos looking at field service operations and technology within different industry sectors we talk to Mickey Rooney, of JLL about how the evolution of the built environment, how this will impact what service looks like...
As we continue our series of videos looking at field service operations and technology within different industry sectors we talk to Mickey Rooney, of JLL about how the evolution of the built environment, how this will impact what service looks like for service providers operating in this area and why CognitoiQ has been a crucial element in JLL's ability to sit at the forefront of innovation and ingenuity in their sector.
Want to know more? FSN Premium Subscribers and FSN Elite Members can watch the full interview with Mickey Rooney and hours more of in-depth long-form interviews with a series of field service leaders in the Field Service News Digital Symposium. Watch the interview with Mickey Rooney on the button below.
If you are currently on our free forever FSN Standard subscription tier or have yet to join 30,000 of our field service peers as a FSN subscriber you can find out more again on the button below.
Further Reading:
- Read more about the Digital Transformation @ www.fieldservicenews.com/digital-transformation
- Read more about Service Innovation and Design @ www.fieldservicenews.com/service-innovation-and-design
- Read more about Leadership and Strategy in field service @ www.fieldservicenews.com/leadership-and-strategy
- Read more about JLL/Integral @ integral.co.uk/
- Follow JLL/Integral on Twitter @ twitter.com/IntegralUKLtd
- Read more about Cognito iQ who are working closely with JLL/Integral @ https://www.cognitoiq.com/
- Connect with Mickey Rooney on LinkedIn @ www.linkedin.com/in/mickey-rooney
Mar 10, 2021 • Features • research • Digital Transformation • Covid-19
Kris Oldland, Editor-in-Chief, Field Service News is joined by Michael Kuebel Michele Federici and Sassi Idan of Salesforce as they analyse the findings of a wide-reaching study into the growing use of remote services in the field service sector...
Kris Oldland, Editor-in-Chief, Field Service News is joined by Michael Kuebel Michele Federici and Sassi Idan of Salesforce as they analyse the findings of a wide-reaching study into the growing use of remote services in the field service sector that has arisen since the pandemic.
In this segment, the group take a look at the challenges and the opportunities of embracing remote service delivery
You can find further analysis of this research project at our dedicated research site research.fieldservicenews.com
Want to know more?
FSN Premium or FSN Elite subscribers can access the full video report of this debrief session by clicking the button below.
If you are currently on our free FSN Standard subscription you can upgrade your subscription for as little as £299|€349| $399 a year and gain access to this report, plus over a hundred other premium resources from across the Field Service News Digital Ecosystem and exclusive access to the Field Service News Digital Symposium with new in-depth, long-form interviews being added every week.
FSN Elite members also gain access to the Field Service News Masterclass Program, Think Tank and Collaboration real-time sessions and FSN Elite discussion boards for just £699|€789|$949 a year.
This Field Service News Research project was run in partnership with Salesforce, one of a select group of official Strategic Partners for Field Service News
Mar 09, 2021 • Features • Mark Homer • Staff Wellbeing • Covid-19 • Leadership and Strategy
Mark Homer, Managing Partner, Field Service Associates, interviewed Mr Robert Smith MBA, Psychotherapist and Specialist in Clinical Psychology within Organisations on how we can look after service engineers and technicians' wellbeing during these...
Mark Homer, Managing Partner, Field Service Associates, interviewed Mr Robert Smith MBA, Psychotherapist and Specialist in Clinical Psychology within Organisations on how we can look after service engineers and technicians' wellbeing during these challenging times.
In the somewhat crazy times that we are all living in, did you know that losing your sense of humour could well be an early sign of stress!
There are hundreds of thousands of service engineers and technicians supported by their colleagues, management and supply chain who continue to maintain, support the fabric of the critical infrastructure in our world. Behind every laboratory, hospital and utility are our dependable service hero’s. Yet are we doing enough preventive maintenance support to look after these professional’s wellbeing? Mental health problems, in particular stress, are affecting many service leaders. For some leaders, it becomes a critical illness. Field Service News investigates this topic.
My name is Mark Homer, Managing Partner, Field Service Associates. I have been asked by Field Service News to talk to Mr Robert Smith MBA, Psychotherapist and Specialist in Clinical Psychology within Organisations. I have known Robert Smith for several years. It was thirty plus years ago we first met at a communications training event, “Meet the Press”. Robert was my coach and mentor, I owe him for teaching me the art of communication, influencing and persuasion. What follows is our conversation on a topic that I think is impacting many service leaders today.
Mark Homer: Mr Robert Smith, can I ask you to introduce yourself to our readers?
Robert Smith: Hello from snowy Scotland, and I'm Robert Smith. As Mark has already said, I've been in the people development business for most of my career. I started off working with professionals and then developing managers and leaders, but it's always been about people. I was kind of taken as being an organisation psychologist meaning everybody thought I knew about clinical psychology, which I do now. A regular scenario for me, was people coming up to me on courses and saying, “Robert, you know about people. Can I have a private word with you I need some advice.” If I could use a professional expression, I was quite worried I might (suggested ‘screw people up’) somebody up in the process of answering because messing around with people's brains when you don't know anything about it can be dangerous. So, I started formal education and training, developing my career within the Mental Health spectrum. I have had a brilliant and fascinating time working in hundreds of countries mentoring thousands of professionals. Over the years I have worked with many engineers and people in the service and IT industries. Our discussion topic today is extremely relevant.
Mark Homer: The majority of Field Service News readers are in the service sector. Many are delivering services and managing corporate service organisations with hundreds of field technicians and engineers maintaining critical equipment. In the present Covid crisis, engineers and technicians are maintaining critical equipment in hospitals and laboratories. They have all got the normal working day pressures plus the new additional and extra complications that COVID has introduced. The topic of our conversation today is corporate mental health. I'm keen to understand from your perspective if you have seen an upturn in referrals and to ask what your advice would be to field service leaders at present?
Robert Smith: My interest has been over the last few years to focus on Corporate Mental Health because it is becoming critical for every organisation. A report produced by Deloitte and Mind (the mental health charity) that was commissioned by the UK Government studies mental health and the corporate world. It was published in 2019 and covered the period between 2016 and 2019. The loss to the corporate world, because of poor mental health, not serious mental health, increased by 16%. It was recognised as a real problem before COVID came in. The amount of money they estimate that was lost to corporations in 2019 was forty-five billion pounds. This is an astonishing figure. It varies in the different industries on how much is lost, but typically due to poor mental health, in the services sector it is probably the equivalent to two thousand pounds (£2,000) per person. You can do the math yourself to work out how much that would cost your organisation. The amount of money that has been measured as lost is huge. Now that was in 2019. This is 2021. I can't imagine what the numbers are going to be for last year. There's another number I need to tell you about. The World Health Organisation predicted in 2019 that the leading disease burden globally in 2030 will be depression. This is frightening. If you look at the numbers of suicides in the UK, in the last three months this has gone up by 25%. There is enormous pressure on people, but people tend to sweep it under the carpet and ignore mental health problems. I saw on the news the other night that National Health were saying that they don’t have the mental health facilities to support their staff. I think that the onus has got to come onto organisations to look after their staff. Now what we're after is improving mental well-being and mental resilience, so that people can do their job, be successful and keep the company's operations running smoothly and growing.
Mark Homer: Service leaders are very much used to running a deskless workforce; lots of engineers and technicians are on the road. In the current crisis, many back-office and supporting allied functions that were traditionally office-based are now working from home. Numerous organisations are running 24x7 operations. We are hearing of increasing break-fix work and Preventative Maintenance backlog of work because a lot of routine work in the early stages of the Covid crisis was deferred. A traditionally difficult job now also has the added mix of this deferment work. Add the new Brexit paperwork, which is in some cases complicating or delaying some supply chains. Then the added pressure of people falling ill, isolating or safeguarding. What signs should a service leader, service manager and colleagues who are supporting each other lookout for? What are the typical symptoms you should be aware of and what would your advice be?
Robert Smith: Let me just pick up what you're saying there. What's happened to the engineering world has happened in the mental health world as well. Because what has happened is that people have spent a lot of time fixing things, but not maintaining them. You need to maintain things to be able to make sure that you don't have to get into the serious end of things. I've spoken to many engineers about what the pressures are and one of the great pressures, and one of the reasons that their levels of stress have gone up, is that they're not doing the job that they've signed up to do but they're doing Red Alert work. Red Alert work included emergency and stand-by work and critical cover. It's causing a lot of problems for people because if you're on Red Alert all the time you are ready to fight the good fight at any time, and that drains your energy level dead.
The whole process is very similar to an engine of sorts. The human condition (our engine), it is about making sure that you maintain things because if you don't maintain things, then what happens is, things go wrong. You need to do something to keep it at the positive end of mental health.
Now, what do you need to look for. As I am sure you already know, engineers have got a good sense of humour. One of the quickest ways to identify that engineers are under stress is that their sense of humour has gone out of the window. I think this is true of most people, but service engineers usually have a very good wry sense of humour. Being able to notice that this is going or is lost in an engineer is a big sign that they are struggling.
"80% of the workforce turn up with their arms and their legs. 15% turn up with their arms and their legs and their brain. Only 5% turned up with their legs, arms, brain and heart..."
For a service manager, one of the first things to recognise is start with self.
Self-First, because there is a new thing that seems to come up, which is a bit of a strange thing which is called imposter syndrome. It's like you're under a great deal of pressure because you don't think you've got the skills or the capabilities that everybody else thinks you have. You are under personal stress because you feel as though you're inadequate. Yet you have to keep up a brave front and one of the quickest ways you know about there being a potential issue is that as a manager and a leader, you get disturbed sleep. That you wake up in the middle of the night, and you haven't left work, it's still going on.
The other thing that you could recognise maybe in yourself, and in staff as well, is called presenteeism, which is about being at work and working longer hours, but not actually being productive. The London Business School did a survey on it. They stated that about 80% of the workforce turn up with their arms and their legs. 15% turn up with their arms and their legs and their brain. Only 5% turned up with their legs, arms, brain and heart. What does that mean well? Imagine being in a warehouse and there's a box in the middle of a warehouse. 80% of the staff would just walk around the box. 15% would actually probably pick the box up and do something with it. However, only 5% would probably think “Why is this box here? What is going on?” and solve the mystery of the box being in the middle of the warehouse. So, what is happening is that people are turning up to work but not really being present. They are there in body but not necessarily in mind and spirit. This a growing problem in the workforce. One good way of identifying that someone is under a lot of stress is if they are spending too long at work. Does that make sense?
Mark Homer: Yes, because if someone is not present in mind it will take them longer to complete a task and be efficient at work. The result of this will be someone having to increase the workday to complete their daily tasks. I know a lot of people articulate that they're worried about something, for example you can sometimes spot people repeating themselves in the context of worrying. I like the point you're making about waking up early in the morning. How can we help worriers? How can we recognise people that are under stress?
Robert Smith: It is a vicious circle. So, you're spending longer at work. You're going home but you are worried or thinking about work, meaning you're not actually leaving work. Plus, you are not sleeping well because you are stressed. Therefore, what happens is you come in tired. The next day you are not being effective and efficient meaning you worry causing the cycle to repeat.
We need to do something to train people to be able to sharpen their focus and their concentration so that they can get things done. Interestingly enough there's been some fabulous discoveries in neuroscience in recent years, the way that the nerves work for the fight and flight process, you can train people to use that. There are methods that you can use. That's part of what we do in our training is we teach people how to adapt your nervous system, in a way to be positive rather than negative because 95% of our behaviour is driven unconsciously, we don't think about it. Consider the way we breathe we do not think about it. For example, your heartbeats you don’t think about making sure your heart is beating or controlling the beats. If I raise my arm. I don't have to think about it, it just does it. If I had to do it consciously, that would be one large task having to think about all the muscles in the arm to make the arm raise. I have no idea how many muscles are even in an arm! It is important to recognise that most of our behaviour is driven by the unconscious, which most of the time is great because we don't have to think about it. When you are stressed, then your body automatically reacts in a certain way. The unconscious mind is making your body believed that a Sabre-toothed tiger is chasing you. However, there isn’t but that’s what your body thinks. How do you then calm that down, so that you can be running the bus rather than the bus running you? How can we control our bodies reaction? We've got to kick into action the 5% of the conscious mind that we can use to control the unconscious mind, which is running the rest of the body and telling you it's stressful. It all very interesting.
Mark Homer: Would you say that there's typically not a huge amount of leadership management training in this area. For example, a lack of training on active listening skills, or the ability to develop techniques to ask good questions to discover the state of an employee’s mental health?
Robert Smith: Brilliant question. Let’s consider the communication. So, in rough figures about 55% of communication is the visual part. We've gone into doing more zoom meetings these days, which of course, doesn't actually give you visual because we only see head and shoulders. 38% is the qualities of the voice. Finally, you've got the words that people are using. When somebody video phones in to talk to you, you're missing half of the communication. So, the manager has to listen for what is different. For many years, whenever I phoned this one person I coached and I said, “how are you today?” he would always reply saying he was fine. I would say, sometimes “No you're not”. He asked me how I knew that he wasn’t fine. I said well just listening to your tone of voice I can tell you are not okay. It doesn't take a great deal of training to be able to understand the difference in people's voice tone. Now that starts another conversation, which comes back to answering your question. For managers, when they listen to somebody and say ‘how has it been today or this week’ they need to pick up the tone of the employee. If the engineer’s tone is low or down, then the manager can say “You're saying that you are fine and, is that true? What's really going on?”. The fact that you've taken the trouble to notice that they're not their normal chirpy self, then they will react to this. They might share their problems or stresses or worries with you. You are not just walking through the process of saying hello, how are you because we do that all the time - don’t we? it's just the social norm, but to take that further and listen with care and ask, genuinely what's going on because “you don't sound as though you're fine”. Now you'll find that people will react to that.
Mark Homer: If I'm running a service organisation I might have potentially up to 1000 people in my organisation, is there anything as a service leader that I can start addressing now? Or can I introduce some form of training or regular check-ins?
Robert Smith: Okay, so the quick answer is you get us to come in and we'll spend time with you, and we'll design something because we don't do stuff that is off the shelf or the same for everybody because different organisations have different requirements. But there are things that you can do that are relatively simple and will help people. There needs to be a campaign of being able ‘self-maintenance’. The truth is you have got to take ownership of your mental health, that needs to be modelled from the top, that people have seen that they're doing things. So, there may become a need to have some sort of dialogue from the top through an organisation of what things can you do, I mean, simple things like having a walk somewhere during the day. If you have a brisk walk for 20 minutes, three times a week, enough to make your heart go a little bit faster not too fast, that has a profound positive effect on your mental health, because that stimulates the mirror neurons in the brain. One of the most effective, if not the most effective, way of changing your emotional state is breathing. When you're stressed, your heart rate goes up, your blood pressure goes up, you get clammy hands, and you can start getting a bit shaky. Your breathing changes and becomes quicker. Now what you need to do is deliberately use your conscious ability to change your breathing. By changing your breathing, you can control the nervous system and calm it down. The mind and body, which are interlinked, can be forced to calm down. Would you like to know how to do that?
Mark Homer: Yes, this sounds like an amazing technique.
Robert Smith: This technique does need discipline but it's something that can be done. If you think about it. For example, I've just got out of an irritating service customer (client) and I've got back in my van and I'm feeling frustrated. However, I cannot be frustrated or aggravated because I have got the drive off for next appointment. Yet, all you need to do is just two minutes and you can calm down.
"Meditation is another very good technique and the science on this is magnificent. Now meditation it can be done, relatively simply without travelling to the top of a faraway mountain..."
So, you'll breathe in one long breath in, for just hold it and then two more. Now let it out slowly while counting to six, but let it go out. Let it all the way out of the body. It is important to make sure you really empty your diaphragm . Now if you do that breathing exercise for two minutes that will bring down your stress levels. Now there are lots of techniques like this that you can master to make sure you are constantly maintaining your mental well-being. You can't get anybody else to do it.
Beginning with breathing exercise is a good way to start. Meditation is another very good technique and the science on this is magnificent. Now meditation it can be done, relatively simply without travelling to the top of a faraway mountain. We teach techniques from QiGong which of course is for the martial arts and is what you do before the battle. This is 3000 years old – this technique has got a very good track record! Before you go to battle you need to have a clear mind. It takes about 10 minutes to do, but you have guided meditations now. I would be very happy to share one of those with you and your readers. If your readers would like to send it in their email, we'll send it to them. They can share it amongst the staff, and it is a profoundly powerful way of becoming centred and back in your self again.
Mark Homer: How would a corporate programme work?
Robert Smith: There are relatively short workshops that are spread over a few months. There are exercises both physical and mental because, you know, we're working as the mind and body. As I said that you know the process the neuro process that makes you stress can be reversed to make you relax, and we can teach you how to do that. We can teach how to control impulse mobile telephone activity. We each spend four hours according to Google, four hours a day on social media and email communications. Therefore, we teach you to control and have better control of your impulse, and how to use selective attention so you can deliberately have selective attention on things and lengthen the overall period of attention.
Mark Homer: These workshops sound like a great way for service engineers to manage their stress. Robert, how would people get in touch with you?
Robert Smith: The best place to go is our web site [details are below for both contact and to obtain a meditation relaxation audio]
Mark Homer: Robert Smith, thank you very much been an absolute pleasure. The full interview has been recorded including links to other resources and can be found on the Field Service News Portal. I for one will be practising my breathing techniques and downloading the relaxation audio. I found the statistics that Robert shared quite shocking. I know for many; Mental Health is something we may take for granted but as I get older the more I come across friends and colleagues who talk about the impact mental health is having on their lives or family. I would recommend adding mental health in the context of health and welfare as a discussion item on your next service team meeting and actively listen to all the responses. Please do also try the beathing exercise before you turn the page.
Robert Smith – Personal bio & contact details:
Corporate Mental Health Consultant
Robert has had an extraordinary career having received an MBA he went on to become a UKCP registered Psychotherapist adding Post Graduate Certificates in CBT and SFT and a Clinical Psychology Diploma. He is also a Master Trainer of NLP and Coaching. This powerful mix of business acumen and depth of psychology knowledge enabled him to design and deliver some of the most innovative Talent Development Programs in the world. So far, he has worked with people from 100+ countries, many different organisations and multi cultures. In some of those cultures Mental Resilience was necessary not only for work life but to stay alive. Robert and his team will stretch you, open your mind and transform you. All done in a no-nonsense practical way with even a dash of fun. But Robert will for sure, if you’re ready, prepare you for a new world.
Contact: info@lesleymackayassociates.com
Robert Smith LinkedIn https://www.linkedin.com/in/robert-smith-6b94359/
- UKCP United Kingdom Council for Psychotherapy
- CBT Cognitive Behavioural Therapy
- SFT Solution Focused Therapy
- NLP Neuro Linguistic Programming
Or contact:
Mark Homer, Managing Partner, Field Service Associates Limited, www.fsal.co.uk
Further Reading:
- Read more about Managing the Mobile Workforce @ https://www.fieldservicenews.com/blog/tag/managing-the-mobile-workforce
- Read more about Leadership and Strategy @ https://www.fieldservicenews.com/blog/tag/leadership-and-strategy
- Read more about Staff Wellbeing @ www.fieldservicenews.com/staff-wellbeing
- Learn more about Field Service Associates Limited @ www.fsal.co.uk
- Read more articled by Mark Homer on Field Service News @ www.fieldservicenews.com/mark+homer
- Connect with Mark Homer on LinkedIn @ www.linkedin.com/mark-homer/
- Connect with Robert Smith on LinkedIn @ www.linkedin.com/robert-smith/
Mar 09, 2021 • Features • Digital Transformation
Field Service News in partnership with RealWear, and OverIT have worked together to produce a detailed 22 page Essential Guide to Remote Service. In this first in a series of excerpts from that guide we will look at the benefits of an effective remote service solution...
The benefits of introducing remote-services into a wider service portfolio and why remote-service should be viewed as far more than a temporary solution to overcoming the challenges of the pandemic.
Improving Health and Safety
One of the most critical areas of responsibility a field service company has is a duty of care to its employees, contractors and communities within which they operate. This, of course, is a mantra that has been magnified and reemphasised since the pandemic, but it is a concept that is absolutely at the core of field service management.
Since the pandemic hit, an additional factor has undoubtedly been added to this equation. Field service organisations must also consider how they can limit their engineers’ face to face interaction with others, both for their own and their customers’ protection.
Indeed, improving health and safety aspects of field service delivery and minimising risk is one of the most critical areas in which modern remote service tools such as augmented reality and head-mounted computers can bring clearly identifiable benefits.
The first of these is that by enabling the technician on-site to work hands-free, we are instantly enhancing their ability to work both more efficiently and also more safely. However, the potential for improving health and safety via such tools goes far beyond this.
For example, we can see the introduction of digital safety advisory processes being introduced; this allows the engineer in the field to connect with a health and safety expert in real-time to access advisory support when needed. Not only does this place the safety expert where they are needed as soon as they are needed, but it also allows for the service organisation to refine the safety team in terms of size, structure and effectiveness.
Another method that can improve the health and safety aspect of field-based service work introduced when using such systems is to introduce a digitally enabled risk management solution.
"As we factor in the pandemic’s impact, the ability to dial in expertise is crucial as it means that service and maintenance can be delivered in a limited or even zero-touch manner, reducing the human-to-human contact required in issue resolution..."
Cameron Stevens, a Chartered Health and Safety Professional, Safety Technologist and Solutions Engineer at RealWear, Inc. has been working with global field service teams to help them conduct remote audit, assurance and critical risk activities. Stevens suggests that “real-time risk information offered with enterprise wearable assisted reality computing has the ability to step change safety performance and can digitally enhance all elements of a health and safety management system”.
Doing this allows the field service engineer to conduct health, safety and environmental field audits and assurance activities hands-free and generate real-time reports.
Software solutions such as SPACE1 can even be powered by Artificial Intelligence (AI), automating processes vital to ensuring the engineer’s safety are followed every time. This also enables work processes to be analysed to uncover rich insights that have the potential to further improve future operational safety performance. Such an approach is crucial when we reflect that all too often, the most dangerous threat in an engineer’s day to day work is complacency.
Finally, as we factor in the pandemic’s impact, the ability to dial in expertise is crucial as it means that service and maintenance can be delivered in a limited or even zero-touch manner, reducing the human-to-human contact required in issue resolution.
Perhaps most importantly though, remote video collaboration in the work environment enables supervisors and managers to regularly check in on the mental health and well being of the field service workforce as they go about their jobs in relative isolation, dealing with the fatigue and uncertainty resulting from the pandemic.
Increasing Geographical Expansion Opportunities
As many field service management professionals will attest, the most significant impact on the service P&L is invariably always the truck-roll. As the old adage goes, if you have to send a service engineer -once then you are breaking even.
Every time you then send an engineer back out on the same job you are losing money.
For many companies, this fact means that geographical expansion can often be too cost-prohibitive to undertake. Ultimately getting expertise on the ground in a new territory can involve significant travel and accommodation overheads.
Alternatively, training up a local field service team with the necessary skills can be even more costly. Of course, it also takes time for such a new team to develop the experience required to stand on their own two feet.
However, when we start to look at some of the advanced tools for remote service delivery used by best-in-class companies such as Honeywell, Volkswagen and Mars, we can see an excellent opportunity for field service companies to bypass much of the cost of getting this experience on the ground.
Instead of the subject matter expert being required to be on-site, they can remotely guide a less experienced local engineer.
AR allows the remote expert to guide the on-site engineer step by step with annotations, information slides or hand gestures that appear ‘on-screen’ merged directly with what the on-site engineer sees in front of him. Add a head-mounted computer into the mix, and the remote expert can guide the engineer, with a clear view of what the on-site engineer is viewing, while that engineer has both hands free to undertake the work required.
Such solutions are the single most effective means of communicating and transferring knowledge and expertise in real-time. As such, it opens the doors for geographical expansion for service organisations which wouldn’t have been possible prior to the introduction of such technological advancements.
Reducing the time it takes to get new engineers out into the field
Another pervasive challenge we face in the field service sector is the ever present issue of an ageing workforce. This is a challenge faced by field service companies in all corners of the globe and all industries. It is quite simply one of the most significant challenges our industry collectively faces.
As the baby boomer generation enters its final decade of being within employment age, there is a veritable tsunami of workers heading for the exit door and ultimately not enough recruits coming in the other direction to replace them. We must also factor in the time it takes to move new recruits from the classroom to the field, which further adds to the severity of this potential crisis.
Again, the sophisticated tools used within remote service delivery can have a significant impact here. Indeed, the benefits can be seen in four distinct ways.
Firstly, with more engineers retiring than are being recruited, we will need our engineers to be more productive. Technician utilisation and first-time fix rates have always been essential metrics in the field service sector. However, they will become critical in an age with a dwindling supply of engineers By using tools such as AR and Head-mounted computers, a field service organisation can take their leading subject matter experts out of the field where the amount of customers they can help is limited by their travel time, and into a role where they can deal with far more issues from one remote location.
Additionally, these subject matter experts can be focused on providing insight where it is needed most, increasing first-time-fix rates even on more complex issues.
"By transitioning the experienced engineer from a life on the road to one of a remote expert, based in a central location, or even working from home, the chances of keeping that engineer in the organisation for longer are greatly improved..."
Secondly, such subject matter experts are more likely to be found within the older and more experienced population of a field workforce. For a more experienced engineer, the attraction of constant travel and time away from home may well diminish over time.
This is, as many in the industry will acknowledge, a significant factor of employee churn.
By transitioning the experienced engineer from a life on the road to one of a remote expert, based in a central location, or even working from home, the chances of keeping that engineer in the organisation for longer are greatly improved.
Thirdly, by being able to provide younger, less experienced engineers with an adequate support network, where a subject matter expert can be readily on hand to offer guidance and support whenever, and more importantly wherever needed, service organisations can dramatically reduce the time it takes to get new engineers out of the classroom and into the field where they are actively bringing value to the organisation.
Finally, one of the critical advantages of using technology in this manner is that each call can be recorded and archived. This allows for the ongoing contribution to a knowledge base featuring a wealth of practical learning material. The potential application of such a knowledge base can then be further magnified when paired with an Artificial Intelligence (AI) solution.
By aligning AI to remote assistance recordings, engineers can be automatically guided to the relevant support documentation and recordings of previous calls that outline resolution quickly and effectively, freeing up the subject matter experts even further.
Additionally, AI can identify and manually tag visual elements within the recording for classification and then use these tags to find correct supporting material in the knowledge base to help improve on-site triage. It is even possible to translate the call into foreign languages to allow for the roll-out of such a dynamically growing knowledge base across multiple regions.
All of which can help lead to a far more effective support network for new engineers, allowing them to leave the classroom and get into the field a lot quicker.
In the next article in this series we will look at three more benefits of remote service; empowering the blended workforce, embracing the tools for outcome-based services and differentiating your service against that of your competition...
Further Reading:
This interview was undertaken as part of our development of our recently published Essential Guide to Remote Service. This guide offers insight into the important considerations field service companies need to be aware of when selecting remote service solutions suitable for their needs.
The guide looks at both the hardware and software considerations as well as containing a case study from Rail Cargo Group that looks at how they implemented such a solution which has revolutionised their industry.
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Mar 08, 2021 • Features • Cognito iQ • Konica MInolta • Digital Transformation • Strategy • EMEA
The Konica Minolta field service operation has more than 2000 field service technicians across Europe in 30 National Operating Countries (NOCs), servicing over a million customer assets, such as office printers and commercial printing devices, as...
The Konica Minolta field service operation has more than 2000 field service technicians across Europe in 30 National Operating Countries (NOCs), servicing over a million customer assets, such as office printers and commercial printing devices, as well as IT Hardware and Software. Cognito iQ provides mobile and analytics solutions that enable field service operations to drive efficiency and improve customer satisfaction.
Cognito iQ’s COO, Dave Webb, had an opportunity to interview Patrick Stucke Senior Manager, Service Strategy for Konica Minolta, Europe. Patrick talked about how the organisation has been working to systematically harmonize and improve field service for a number of years; their shift-left strategy focuses on the technologies and processes which enable them to reduce costs and enhance customer service.
SHIFT-LEFT IS THE FOCUS OF KONICA MINOLTA FIELD SERVICE STRATEGY
Shift left is one of those terms that means something different in different industries, or even in diverse organisations within the same industry, so Dave asked Patrick what the term means to Konica Minolta.
Patrick Stucke: Shift left is a strategy that we've been following for seven to eight years. Our approach was to look at how we serve our customers, and rank all the functions that work towards incident resolution according to the ‘cost to operate’ , and the time it takes to resolve. Then, we took the most costly and valuable resources that take the longest to fix an issue and put them all the way to the right. And we took the resources that offer the fastest fix at little-to-no cost and put it them all the way on the left. It will come as no surprise that field service technicians were very far on the right. They are precious resources: they’ve received lots of training, they are equipped with tools, they carry spare parts, and they spend a lot of time driving around in leased vehicles. By contrast, on the left, there were the systems that self-diagnose and use automatic troubleshooting and reset functions. And then between those two different poles - the service technician on the right and the automated systems on the left - there were a lot of different shades of support, such as dedicated remote support specialists and expert teams, customer care teams or end-users using self-service support.So we asked ourselves: how can we shift as much work effort from the right to the left? Doing so would enable us to reduce downtime for customers, and also operate at a more competitive price point.
Dave Webb: What sort of challenges did you face in implementing the shift-left strategy?
When we started on the process of improvement, we discovered that we had various different mobile solutions in place. In some countries, local offices would self-dispatch the technicians but in others there was a central dispatch and scheduling function. Some technicians had mobile devices, and we were getting live feedback, but at the other end of the scale, some were doing all their call processing offline, on laptops, which was quite tedious. So it was very hard to compare one operation to another, and it was also very hard for the service managers to keep up to date with what was happening in their fields.
DW: So what steps did you take to harmonize field service?
PS: When we started looking into it, we weren’t really aware what was possible, and how much having live information would improve our capabilities to serve our customers. One target we had was to give our service managers more transparency of what's happening in their field operations, and enabling them to better analyse performance. So we went looking for best practices across different countries, exploring how operations work there and what partners they were working with. The real eye opener was our UK operation, which was using Cognito iQ’s Operational Performance Analytics solution (OPA). I had not seen anything like it before. Having real-time reporting and seeing how calls move through different statuses on an easy-to-understand dashboard reinforced our conviction that we have to move to fully mobile working - mobile devices and live data. The other element that I had not seen in such intensity before was the culture of performance and thought leadership on service optimization that has been established: Cognito IQ and the Konica Minolta UK team are working in a very close relationship and mutually improving each other.
Patrick Stucke, Konica Minolta
DW: What was it about the platform and the solution that particularly appealed to you?
PS: The platform itself is unique, I have not seen anything like it. Being able to start at the top of the organisation and get a quick overview of what's happening in the field, and then being able to drill down to the individual details - that was something I've not seen in any other tool. So we can see, for example, utilization of technicians - how much time is spent in front of the customer, how much time is spent in the car, how much time is spent idle because technicians are not utilized to the best of their capacity. And that enables us to maybe shift resources from one team to another during the day to get a better resource utilization and help the more busy areas out. That’s really actionable.The second part of the answer is the very close and good collaboration with everyone at Cognito iQ. We don't just get an off-the-shelf solution; you challenge our way of thinking, you listen to the requirements that we have and implement those into your development roadmap. And I think that's really valuable when forming a partnership between two organisations.
DW: And how do you see Cognito IQ supporting you in your shift-left initiative?
PS: A lot of the metrics within OPA show us whether we have been successful in our attempt to try and shift left. So having, for example, live visibility of our first-time-fix rate. We have different teams collaborating with each other to try and achieve that: we would first try to help our customers remotely, but if we can’t achieve a remote fix, then we would send a technician out but we would pass along all the information that we have gained through the remote fix attempts. And we would at least make sure that we send the right technician, with the right training, and who has the right spare part to the customer. Just having that visibility and transparency in the field operations goes a long way in employing the shift-left strategy.
DW: And what has been the day-to-day impact on the team? The service desk, the field operation, the field engineers themselves? What has been the response to the shift-left strategy that you've introduced?
PS: This strategy has transformed our service organisations. As we were embarking on the shift-left journey, a lot of our organisations started putting remote support specialists in place. However, these were just field technicians who were on a rotating remote support duty. They would just scan through the call queues and pick prospects for a remote fix, and call customers proactively. And through that, we saw that they maybe decrease the burden on their field service colleagues a bit. But now, more and more countries are actually changing to dedicated remote support specialists who use all the great technology that we have in place to try and resolve incidents remotely as much as possible. And if they cannot fix an issue, they pass along all the information. So we see the service desk function and the field service function move a lot closer together and support each other. That's definitely a trend we're seeing throughout our business and in our growing IT service business. The clear cut between what's happening in the field and what's happening in the back office that we've had in the past - it's not really there anymore. So it’s become really important that they all look at the same set of data and intelligence. We need to all be working to the same service level agreements, from the first contact in the Customer Care Centre, through the field service operations in the countries, up to the European support organisations. We’re all working towards resolving our incidents according to our promises to the customers.
DW: How successful has your shift-left initiative been?
PS: Well, the way we have implemented that strategy has been a guiding principle for a lot of the initiatives that we have embarked on over the years. It’s also earned us some external recognition; we’ve won a BLI Pacesetter Award for Outstanding Serviceability in Western Europe twice. And it's of course, something we're proud of, because it shows the right strategy and the right guiding principle: to reduce our cost to operate and at the same time serve our customers better.
DW: Looking ahead, what other technologies are you expecting to adopt? And what do you expect those technologies to bring to your shift left strategy?
PS: One area that we have invested in already and want to grow is predictive analytics. We have systems in place already that notify us about possible downtimes, in advance. In some cases, we're able to resolve possible sources of a downtime for customers before anything happens. And we want to fine tune those algorithms even more and employ them for new use cases. We have also developed a lot of own technologies as part of the shift-left strategy implementation. One example is our AIRe Link platform, which is a remote video support system that enables us to connect to our end-users phone cameras, without them needing to install an app on their phone. That gives us a visual impression of what our end-users see when they try to operate the system, instead of just listening to the issues that they describe. And it's very easy to use due to the fact that we don't have to install applications on customer mobile phones.So that helps us a lot in our remote support attempts, especially at the moment where we are trying to avoid having to visit end customers at all, so we don’t put people in harm's way. This platform has been so successful that we're not only using it ourselves, but we're also offering it commercially. Together with Cognito iQ, we’re looking forward to the next generation platform of OPA, which will give us even better insights into operations. And because we can see trends developing throughout the day, in the dashboards that you provide to us, I think that soon you will be able to give us a glimpse into the future.
DW: As you say, the predictive aspect is very much a journey we're on together. At the moment OPA enables you to replay the operational day, but we're looking at playing it forward into predicting based on the data that we can see for tomorrow and beyond.
PS: That will certainly help us to serve our customers even better. And that's really an exciting prospect.
To find out more about any of the topics discussed in this interview please get in touch www.cognitoiq.com
Further Reading:
- Read more about Digital Transformation @ www.fieldservicenews.com/digital-transformation
- Read more about Cognito iQ on Field Service News @ www.fieldservicenews.com/cognito-iq
- Learn more about Konica Minolta @ www.konicaminolta.co.uk
- Find out more about Cognito iQ @ www.cognitoiq.com
- Follow Cognito iQ on Twitter @ twitter.com/Cognito_iQ
- Follow Cognito iQ on LinkedIn @ www.linkedin.com/cognito-
Mar 08, 2021 • Features • Samir Gulati • servicepower • Blended Workforce • Managing the Mobile Workforce
As part of a series of interviews for an exclusive Field Service News Documentary on the Blended Workforce in the Field Service sector, Kris Oldland, Editor in Chief spoke with Samir Gulati Chief Marketing and Product Officer and Frank Gelbart, CEO...
As part of a series of interviews for an exclusive Field Service News Documentary on the Blended Workforce in the Field Service sector, Kris Oldland, Editor in Chief spoke with Samir Gulati Chief Marketing and Product Officer and Frank Gelbart, CEO of ServicePower.
In this first excerpt from the interview, Gulati outlines the various benefits of the blended workforce model.
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