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Some really interesting statistics around CRM put together in this infographic created by Salesforce...

Fast Lean Smart, have recently announced a new version of its industry leading scheduling solution FLS VISITOUR for Microsoft Dynamics CRM being available now for customers. 

Last week, the market was excited to see Microsoft publish the new Dynamics CRM 2015, now available for both Online and On Premise. After evaluating the new capabilities within 2015 edition, Fast Lean Smart started to invest early in supporting and extending its solution to complement and take advantage of these when available.

The recently announced new FLS VISITOUR for Microsoft Dynamics CRM version 3 supports CRM 2015 and its feature enhancements made within the service module such as enhanced SLAs, hierarchy information and added CRM for tablet functionality.

Fast Lean Smart customers are able to further enhance their SLA management with the features provided by PowerOpt scheduling engine - helping to optimise the daily scheduling based on multiple parameters and real-time status feedbacks from the field staff.

Guiding the user through the process of scheduling in the most efficient way of providing all data needed was one of the main focuses, taking into account the new branching capabilities of the business process flow feature. The scheduling approach feels natural and always accurate even in complex rule scenarios.

 

Version 3 also supports the new Microsoft Parature integration scenarios within Case Management and provides new capabilities inside offered mobile client applications. The newly introduced feature of self-service scheduling within mobile applications guarantees more flexibility in providing field services. The overall user experience of FLS VISITOUR for Microsoft Dynamics CRM reaches new heights.

The software of Fast Lean Smart is the only scheduling solution in the market based on extending and enhancing the out-of-box CRM scheduling engine and related entities. All the data needed is stored within the CRM database which enables complex PowerBI scenarios and soon the new PowerBI add-on module will launch, providing better analytics on historical job completion and forecast for the upcoming workload.

“We cooperated closely with other market leading solutions like AdxStudio Portal and ClickDimensions Marketing add-ons, evaluating how to extend solution capabilities to best effect and benefit of each other”, said Carsten Groth, Technology Product Manager. “The results are a new portal integration scenario and providing field service surveys within mobile applications”.

Reinforcing strong commitment to Microsoft Dynamics ISV partnership, with this release Fast Lean Smart helps its customers to increase field service quality while optimising their TCO.

Gamestec, the largest gaming and amusement machine operator in the UK, provides services for over 35,000 machines in 10,500 locations. With many decades’ of experience, the company prides itself on the level of service it offers its customers which include pubs, leisure venues, clubs, bars and service stations. They provide an end to end solution for the operation of the gaming system with 364 days per year customer care facility and over 1000 field based teams to ensure local experts are on hand.

Managing field workers and field service

As part of their commitment to customer care, Gamestec embarked on a project to replace their legacy Customer Relationship Management (CRM) system and improve customer service levels. Having evaluated many CRM options they chose to work with mplsystems to introduce a pioneering solution, utilising mplsystems’ iMobile technology that would not only provide a CRM solution but would also offer call and email handling, manage bookings and engineering visits and provide visibility of, and communications with, field workers.

The solution

Working with mplsystems, Gamestec devised a solution that was unique in that it collapses the service desk, planning and dispatch functions into a single ‘intelligent’ agent desktop, thereby enabling the contact centre to communicate directly with engineers’ smart phones. The desktop integrates Gamestec’s asset management; ordering and stock control systems and provides a mobile workforce management tool. iMobile smart phone app allows the company’s in-house contact centre to communicate directly with engineers’ PDAs, automatically allocating jobs according to the engineers’ skill, location and current workload. Should emergency appointments come up or clients change their bookings, schedules are dynamically optimised based on field engineers’ current locations and loading and real time updates sent to the appropriate engineer.

Agent Experience

The custom agent desktop is designed to provide a single view of everything that the agent needs to resolve Gamestec client requests. It provides the agent with a complete view of the client’s service history, specific assets, locations as well as managing service bookings and schedules. This integrated approach has allowed Gamestec to change the way customer service is managed; previously, all service requests were passed through a number of separate departments, opening up the opportunity for errors and delays. The new desktop solution brings these teams into a cross-functional role covering help desk, customer service and planning. Now, requests are dealt with by one person who dispatches the request immediately out to the field. This real time view, along with other process improvements, has enabled service response times to decrease by 28%, or 44 minutes over the 12 months.

Customer Experience

Providing real time customer updates: when a customer calls to check the progress of, or change to, a service request, the agent can provide an immediate update from a live map on their desktop showing in real time all engineers’ locations (via GPS), their skill sets and current loading.

End-to-end service request reporting improves customer satisfaction: management is provided with real time monitoring of service requests, escalations and SLA adherence. Using hour by hour and day by day reports, aged issues can be captured quickly, escalation effectively managed and communicated to both field staff and customers advising them of completion timescales.

Business benefits

Prior to the iMobile deployment, Gamestec had needed separate contact centre technology, CRM and handheld devices to maintain communications with engineers. These systems required multiple licenses and were expensive to maintain and support and were proving to be inflexible. By deploying the new solution to cover all 3 functional areas, Gamestec has experienced an 88% reduction in on-going IT costs and has enabled increased efficiency across the organisation in how service and field workers are deployed.